Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to manage and execute various accounts payable tasks efficiently. This role involves coordinating vendor payments, managing invoices, and supporting our finance team's operations.

Responsibilities

+ Retrieve accounts payable invoices from designated email inboxes.

+ Download invoices directly from vendor portals.

+ Coordinate, schedule, and execute vendor payments, ensuring all disbursements are made on time.

+ Enter monthly recurring expenses, purchase orders, credit card charges, and other approved invoices into the system.

+ Update credit card and billing tracking spreadsheets as needed.

+ Address vendor questions, resolve payment discrepancies, and support strong vendor relationships.

+ Provide necessary documentation and support during audits.

+ Request receipts or clarification for invoices that do not have matching backup.

+ Research and follow up on invoices that contain errors or unclear information.

+ Receive, review, and record invoices for accuracy, ensuring they properly match purchase orders and receiving documentation.

+ Support month-end close activities.

+ Perform additional duties as assigned by management.

Essential Skills

+ Proficiency in accounts payable processes.

+

Experience with invoice processing and purchase order management.

+ Familiarity with three-way matching.

+ Advanced skills in Excel, including VLOOKUP and pivot tables.

Additional

Skills & Qualifications

+ Strong organizational skills and attention to detail.

+ Ability to work independently and manage multiple tasks simultaneously.

+ Excellent communication skills for vendor interaction and team collaboration.

Work Environment

The position operates in a professional office environment. The role requires significant use of computers and may require occasional overtime during month-end closings. Business casual attire is expected.

Job Type & Location

This is a Contract to Hire position based out of Atlantic Beach, FL.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Atlantic Beach,FL.

Final date to receive applications

This position is anticipated to close on Feb 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.