Executive Legal Assistant

Provides confidential administrative support to attorneys.

Receives, sorts, and distributes incoming mail, faxes, and deliveries.

Performs typing assignments and transcribes dictation involving legal terminology.

Responsible for file openings and closings.

Establishes, maintains, processes, and oversees files, correspondence, databases, records, certificates, and/or other documents.

Schedules appointments and performs other duties related to maintaining attorney schedules. Schedules and coordinates meetings, conferences, and teleconferences.

Corresponds with clients, referral sources, and Firm employees to ensure each client matter is handled in a smooth and efficient manner.

May assist assigned Attorney with tasks such as inputting timekeeping, reviewing proformas, etc.

Performs miscellaneous job-related duties as assigned.

A minimum of 3 years prior Legal Assistant experience at an Executive level, strongly preferred.

Knowledge of standard office procedures, computers, and related software applications

Knowledge of legal terminology and procedures.

Ability to create, compose and edit written communications and materials

Ability to communicate effectively, both verbally and in writing

Strong interpersonal skills and the ability to work effectively with a broad range of clients in a diverse community

Proficiency with Microsoft Outlook, Word, and Excel

Experience with Net Docs, a plus

Organized and task-oriented to ensure deadlines are met

Ability to maintain confidentiality of records and information