Administrative Assistant

Administrative Assistant

Administrative Assistant in Atlantic, IA! Advance Services, Inc. is seeking a highly organized, meticulous, and reliable Administrative Assistant to join our client's team. In this role, you will serve as the backbone of daily operations, ensuring records, legal documents, and office communications are handled with the highest level of care. Pay starts at $18/hr because our office deals with precise document requirements and legal descriptions, a high attention to detail is absolutely essential for success.

You will be responsible for managing front-line communication, maintaining critical filing systems, and processing essential documents and mail.

Key Responsibilities

• Document Management:
  Carefully complete, proofread, and process real estate abstract documents, title applications, and legal forms.
• Front Desk Communication:
  Professionally answer incoming phone calls, take detailed messages, and route inquiries to the appropriate team members.
• Filing & Organization:
  Maintain, organize, and retrieve physical and digital file records with absolute accuracy to prevent data errors.
• Mail Operations:
  Handle all incoming and outgoing office mail, packages, and time-sensitive courier deliveries.
• General Clerical Support:
  Perform data entry, scan and copy documents, and assist internal/external customers with routine administrative tasks.

Requirements & Qualifications

• Attention to Detail:
  Proven ability to spot errors and handle repetitive text and numbers (such as legal descriptions or addresses) accurately.
• Communication
  
  Skills:
  
  Professional phone etiquette and clear, welcoming verbal and written communication.
• Organizational
  
  Skills:
  
  Exceptional ability to manage physical and digital filing structures so information is easily accessible.
• Technical
  
  Skills:
  
  Proficiency with basic office equipment (scanners, multi-line phones) and computer software, including Microsoft Office (Word, Excel) or specialized data entry program

Advance Services, Inc. is an Equal Opportunity Employer.