Project Coordinator

Job Summary

The Project Coordinator manages key administrative tasks along with client projects. Administrative responsibilities include client communication, pre-execution project documentation, and project-based milestone tracking. Project management responsibilities include the coordination and completion of projects on time within budget and scope. Project Coordinator will be responsible for performing duties under minimal supervision and will be required to provide reports to Director of Program Management and VP of Professional Services.

Project Coordinators have the opportunity to be promoted to a Project Manager based on successful completion of the PMP designation and satisfactory work performance.

• Provides regular updates to the Director of Program Management, VP of Professional Services and to the Managing Consultants on key tasks and issues
• Attends and documents weekly project management meetings and ensures all documents and presentations are ready for review in a timely manner
• Understands the various organizations involved in the project and their interests
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders
• Independently tracks and completes tasks and follows up on open items
• Responds proactively to requests for information from within the organization, clients, and other key stakeholders
• Documents and maintains records of current project plans, schedules, travel, and other administrative functions
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports
• Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member
• Other duties as assigned

• Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team
• Strong analytic and communication (oral and written) skills necessary to interact with all levels of management
• Attention to and precision with detail, comfort with financial data
• Ability to work independently and process quickly while prioritizing work activities based on management's needs
• Demonstrated experience in using computer-based tools including Trello, Visio, Project Professional, SharePoint, Office 2013 Suite, Web Conferencing software

• Intentions of acquiring a PMP
• Individual with energetic, can-do approach to work, seeks out additional work and recommends ways to improve upon current activities
• Background in an IT or Consulting organization
• Prioritize client communication and respond quickly
• Basic understanding of information technology design and development

• Excellent health/dental benefits from BCBS/Ameritas
• See into the future with our luxurious VSP vision benefits
• Prepare for the long-haul courtesy of our 401k with company matching
• 10 days' vacation, 7 days sick time
• Bonuses and salary increase potential via our certifications plan

This position may involve access to information subject to U.S. export control laws, including the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Qualified applicants will be considered regardless of national origin or immigration status. If a candidate does not meet the definition of a "U.S. Person" (as defined in 22 CFR § 120.15), the company will assess whether an export license is required.

If a license is required, any offer of employment will be contingent upon the candidate's eligibility for, and the company's ability to obtain, such a license in accordance with U.S. law. A "U.S. Person" includes U.S. citizens, lawful permanent residents, asylees, and refugees.

Work is typically performed in an office environment. Must be able to remain in a stationary position for extended periods of time. The person in this position may need to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

May occasionally need to position self to maintain computers, including under the desks and in the server closet. The person in this position frequently communicates with employees and clients. Must be able to exchange accurate information in these solutions.

Summit 7 Systems, Inc. is an equal opportunity/affirmative action employer and an alcohol and drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.