Student Information Specialist; SHS Job Atmore area,Alabama USA,Administrative/Clerical

Position: Student Information Specialist (SHS)

Student Information Specialist

Reports To: Principal /Director and District Attendance Officer

FLSA Designation: Non-exempt

Job Goal: To perform assigned duties efficiently and effectively and assist school faculty, staff and other school system personnel in supporting student achievement and school operations

Minimum Qualifications:

High school diploma or equivalent

Successful work experience in a comparable position

Broad knowledge of basic office procedures and functions

Demonstrate proficiency in oral and written communication skills

Ability to use technology to communicate, manage data, produce reports, correspondence and/or school information

Such alternatives to the above qualifications as the Board or school may require

Ability to competently discharge the listed performance responsibilities and essential functions

Performance Responsibilities and

Essential Functions:

Perform daily, monthly and routine tasks as required for the efficient operation of data management program(s) such as:

Maintain accurate enrollment, attendance and withdrawal information for all students
Maintain accurate personnel information
Maintain accurate course, class and scheduling information
Enter other data as assigned or required by the State Department of Education and Blount County Board of Education
Perform data audits and correct/resolve any conflicts

Maintain the highest level of confidentiality and security concerning student, staff, school, and workplace information and matters in regards to FERPA and Blount County Security Guidelines, as well as state and federal laws

Provide administrative support to the school secretary, bookkeeper, receptionist, counselor, principal, director, or other school district personnel as needed

Possess strong communication skills, e‑mail, phone, person to person, as well as problem solving and conflict resolution

Assist school/district/administrative personnel as needed with preparation for meetings, projects, visiting groups, delegations and conferences

Maintain a proper and professional relationship with students and other employees

Supervise student office assistants/and or office volunteers

Prioritize tasks and perform assignments as directed with accuracy, attention to detail, and within established time frames

Properly use and care for equipment and material resources of the school system as well as effectively supervise and monitor others in said care and use

Understand and implement school and system policies, protocols and procedures

Demonstrate initiative, discretion and resourcefulness in identifying and resolving problems and/or opportunities for improvement in areas of responsibility

Participate in training and professional development offered to increase skill and proficiency related to assignments

Understand school and school system organizational structure and chain of command, and how to access needed data and resources required to maintain efficient office function, problem solving and response to request for information and assistance

Assume responsibility for office support functions in the absence of other office staff and discharge multiple functions in a compressed time frame

Promote public and community support for the school and system by performing job duties and interacting with students, parents, staff and the public courteously and proactively

Use effective interpersonal skills with an emphasis on communication and collaboration with a wide variety of people and groups

Model and maintain high ethical standards

Report potential problems, unusual events, work irregularities to appropriate administrative or supervisory personnel

Respond to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner

Serve on school system committees, task forces, and representative groups as required

Report to work in a punctual manner and attend work regularly

Respond appropriately to medical or other emergencies or potential threats to school security and safety

Possess physical and emotional ability and dexterity as needed to perform assigned tasks in a fast‑paced, highly intensive work environment. Have the physical capability to sit, stand, walk, bend,…