Accounts Payable Manager

Description

We are seeking an experienced and highly organized Accounts Payable Manager to oversee the company’s full accounts payable function in a fast-paced, project-driven environment. This role is responsible for the accurate and timely processing of invoices, vendor payments, subcontractor documentation, account reconciliations, and AP reporting while maintaining strong internal controls and compliance with company policies. The ideal candidate will have strong construction accounting experience and hands‑on knowledge of CMiC and Sage accounting systems, with the ability to manage complex AP processes and collaborate effectively with Project Management, Purchasing, Operations, and Accounting.

This individual will take ownership of the AP function, resolve issues efficiently, support month-end and year-end close activities, and identify opportunities to improve processes, accuracy, and efficiency. The successful candidate will be detail-oriented, proactive, and able to work independently while serving as a knowledgeable resource to both the Accounting team and project teams.

• Manage the complete accounts payable cycle from invoice receipt through payment.
• Oversee accurate and timely processing of a high volume of vendor, subcontractor, and general expense invoices.
• Review invoices for proper coding, approvals, purchase orders, contracts, supporting documentation, and applicable job costs.
• Ensure invoices are accurately coded to the appropriate job, cost code, phase, department, and/or general ledger account.
• Review and approve AP transactions for accuracy and compliance with company policies.
• Manage weekly and/or scheduled payment runs, including checks, ACH, wires, and other electronic payments.
• Monitor AP aging and ensure invoices are paid according to agreed-upon terms.
• Identify and resolve outstanding or aged payables and payment discrepancies.
• Review vendor statements and reconcile differences as needed.
• Respond to vendor inquiries and maintain professional vendor relationships.

• Oversee processing of subcontractor invoices and pay applications.
• Ensure required documentation is received and maintained prior to payment, including W-9s, lien waivers/releases, insurance certificates, contracts, and other compliance documentation.
• Work closely with Project Managers and Project Accountants to resolve invoice, contract, coding, and payment issues.
• Understand construction job costing and the relationship between AP transactions and project financial reporting.
• Monitor retainage/retainage-related transactions where applicable.
• Ensure AP transactions are properly reflected in project costs and financial reporting.

• Serve as a key user and subject-matter resource for CMiC and Sage accounting systems, particularly Accounts Payable functionality.
• Enter, review, research, and extract AP information within CMiC and Sage.
• Generate AP aging, vendor, payment, and other accounting reports.
• Assist with system troubleshooting, process improvements, and workflow optimization.
• Maintain accurate vendor records and system documentation.
• Identify opportunities to improve automation, efficiency, reporting, and internal controls within AP processes.

• Reconcile vendor statements and AP-related general ledger accounts.
• Assist with month-end and year-end close activities.
• Ensure AP transactions are recorded in the appropriate accounting period.
• Research and resolve discrepancies between subledger and general ledger balances.
• Assist with accruals and other AP-related journal entries as needed.
• Provide documentation and support for internal and external audits.

• Maintain strong controls over vendor setup and changes to vendor banking information.
• Ensure appropriate authorization and approval prior to payment.
• Monitor AP processes for potential duplicate invoices, inaccurate payments, or other irregularities.
• Maintain organized and audit-ready AP records.
• Protect confidential financial and vendor information.

• 5+ years of…