Health Initiative Executive Assistant

ABOUT THE HEALTH INITIATIVE

The U.S. spends ~$14 billion every day on healthcare, even though ~80% of health outcomes are tied to drivers of health like access to healthy food, safe homes, and well-paying jobs. THI works to unlock existing healthcare dollars to invest in these basics that people need to be healthy.

We work with state, federal, and private healthcare institutions that control billions of dollars and impact millions of lives to spur them to invest in health. THI’s work reflects a potential win-win-win: families secure the resources necessary to be healthy; taxpayers and the government save on healthcare costs; and private health plans improve their bottom line.

THI’s efforts have unlocked $650M+ in healthcare dollars to pay for healthy food, rent, and other basics; secured $50M+ in annual wage increases for healthcare workers; and spurred policy changes ensuring that 35M+ Americans are asked annually by their healthcare providers whether they are struggling with food, housing, or other basics.

THI’s team is dedicated to creating productive change in the healthcare system. We have led and worked in federal healthcare agencies, health policy organizations, clinics, healthcare delivery systems, and quality improvement organizations.

The Health Initiative (THI) seeks a highly organized and flexible Executive Assistant who thrives in the fast-paced context of issue-based campaigns and/or start-up environments, has an excellent track record of supporting busy executives, and is passionate about THI’s aim. This position will report to the Administrative Business Partner on an interim basis, and either the Chief of Staff or Chief Campaign Officer once our team is fully built.

The Executive Assistant will partner with another Executive Assistant to support the C-Suite. Some responsiveness after-hours and on weekends should be expected when urgent issues arise.

• Co-own proactive, strategic calendar management and logistical support to the co-CEOs (and future Chief Campaign Officer) with fellow Executive Assistant
• Partner with Chief of Staff, Senior Directors, and Project Managers to strategically align co-CEO calendar and time management to organizational priorities and timelines, coordinating complex and routinely changing schedules and priorities.
• Own travel planning, including booking transportation and accommodations, and building itineraries for C-Suite.
• Own production of C-Suite expense reports.
• Manage incoming communications, ensuring timely dissemination to internal stakeholders, and serving as a primary point of contact for external relationships for scheduling critical meetings.
• Handle confidential information with the highest level of discretion and professionalism.
• Prepare meeting agendas and slide decks for internal meetings as needed.

• Identify and implement administrative and operational systems that enhance the efficiency and reliability of C-suite support.
• Develop and document best practices for managing and supporting the C-Team.
• Recommend and maintain tools and processes for executive prioritization, internal communications, and task tracking.
• Maintain organized records and monitor deadlines to ensure full compliance with organizational policies.
• Coordinate with operations and systems improvement team to ensure timely execution of internal policies.

• Plan and execute logistics for 3x/year Board meetings and periodic All Staff gatherings.
• Coordinate with both on-site and remote staff, ensuring inclusive, efficient participation.
• Manage end-to-end logistics including venue sourcing, AV/IT needs, catering, materials preparation, printing, post-event follow-up, and on-site support (occasional travel required).
• Serve as the point of contact for vendors and venues.

There are innumerable ways to learn, grow, and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will…