Admin Operations Manager

Overview

The Administrative Operations Manager must ensure accurate inventory, purchasing, and invoicing practices at the location. This role requires outstanding organizational skills and the ability to multitask. The successful candidate will oversee the administrative work of all office employees operating out of the location, ensuring best practices. The person must be a self-starter, proactive, and able to work through competing priorities with minimal supervision and direction.

• Oversee invoicing, receiving, and purchasing.
• Assist front counter with customer inquiries and direct calls appropriately.
• Assist Branch Manager with day-to-day responsibilities regarding customer orders, non-material invoices, office supplies and maintenance.
• Acquire comprehensive knowledge of and remain current on company policies, practices, procedures, and basic operations.
• Review internal administrative work processing and resource management and serve as a program coordinator for specific projects and programs.
• Scan, copy, and organize important documents and files.
• Manage the PO receiving process of all location purchasers to ensure proper and timely receipt of POs.
• Maintain appropriate inventory levels in the yard; control shrinkage and damaged inventory.
• Oversee monthly cycle counting, quarterly full inventory, and close out procedures.

• High School Diploma or Equivalent; knowledge and use of general office administration/management practices and equipment.
• Strong verbal and written communication skills;
  Bi-lingual in Spanish preferred.
• Ability to calculate figures and amounts such as discounts, interest, margins, etc.
• Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions, and monitor progress for multiple projects.
• Strong organizational, analytical, prioritization, time management and calendar management skills.
• Demonstrated proficiency working with Microsoft Office products (i.e., Word, Outlook, PowerPoint, Excel).
• Must be able to work in office and warehouse environments.
• Must be able to multitask.
• Minimum of 2 years of related work experience.
• Core Competencies:
  
  Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others’ opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment; empower others to bring their full selves to the workplace;
  
  celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

• Must be able to remain in a stationary position in an office environment 80% of the time. Will frequently move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on deadlines and ongoing projects.
• Must be able to multitask.
• Must be able to receive and analyze information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement and initiative.

This job description is subject to change at any time.

Note:

The original text contained an employer disclaimer and location details.…