Title Agency Recording Specialist

Description

We are seeking a detail-oriented and efficient Recording Specialist to join our Post-Closing team. The Recording Specialist is responsible for reviewing, preparing, and submitting legal documents for recording with county and state offices. This role ensures that all real estate transactions are accurately recorded in compliance with local, state, and federal regulations. The ideal candidate will have excellent organizational skills, a keen eye for detail, and experience with document recording processes in the real estate or title insurance industry.

• Review closing documents, deeds, mortgages, and other legal documents to ensure they meet recording requirements and comply with state and local regulations.
• Prepare and submit documents for recording with appropriate county offices, either electronically or in person.
• Verify that recorded documents are correctly indexed and contain accurate information for real estate transactions.
• Track the progress of recorded documents and follow up to ensure timely completion of recordings.
• Resolve any issues or rejections from recording offices by working with title officers, escrow officers, and external parties to correct and resubmit documents.
• Maintain organized and detailed records of all documents submitted for recording and their status.
• Communicate with county recording offices and title agency personnel to address any questions or discrepancies in recording requirements.
• Ensure compliance with local, state, and federal regulations, including requirements for recording fees, taxes, and property transfers.
• Assist with post-closing activities, including returning recorded documents to clients and issuing final title policies when required.
• Stay informed of any changes in recording regulations or processes and update internal procedures as necessary.

• High school diploma or equivalent required.
• 1-3 years of experience in a recording specialist or similar post-closing role in the title or real estate industry.
• Familiarity with real estate documents such as deeds, mortgages, and liens, as well as their legal requirements.
• Knowledge of document recording processes and requirements at the county and state levels.
• Strong attention to detail and accuracy when reviewing and submitting documents.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and title or recording software (e.g., Simplifile, ePn, or other e-recording platforms).
• Excellent organizational and time management skills, with the ability to handle multiple transactions simultaneously.
• Strong communication skills for interacting with county offices, clients, and internal teams.
• Ability to work independently and troubleshoot issues related to document submission and recording.

• Associate or bachelor’s degree in business, real estate, or a related field is preferred.
• Experience with electronic document recording (e-recording) platforms.
• Knowledge of real estate closing and title insurance processes.
• Certification in document recording or a related field.