Executive Assistant

Teijin Automotive Technologies is an innovative and full-service Tier One supplier with a global presence and emphasis in development for lightweight technologies. Teijin Automotive offers employees the opportunity to join a leading edge company within the composite material industry and enjoy the benefits offered by a growing company in North America and internationally.

Responsibilities:

Organizes and manages daily schedule, informing senior leaders of upcoming commitments/ responsibilities & performing appropriate follow-up.

Screens calls, provides general information to callers, transfers to appropriate person

Screens incoming email/miscellaneous correspondence & provides necessary administrative follow-up and/or notifies senior leaders of issues requiring immediate attention

Plans meetings and events including, but not limited to, guest and invite lists, menu selections, venue selection, transportation, hotel accommodations, and entertainment.

Prepares presentations and miscellaneous correspondence

Prepares / monitors expense reports

Coordinates travel arrangements (domestic & international). Includes coordinatingCSP group travel, as well as arrangements for guests

Prepares detailed travel itineraries and compiles documents for travel related meetings

Orders office supplies and other materials.

Greets and screens visitors at the reception area.

Qualifications:

Requires a high school diploma. Associates Degree in Finance, Business, or some college preferred.

A minimum of 5 years' experience as an Executive Assistant.

Demonstrated excellence in personal computer Windows applications including:
Microsoft Outlook, Microsoft Word, PowerPoint, and Microsoft Excel.

Must possess strong communication skills, be proactive in problem solving, highly organized with ability to manage multiple projects, work under pressure at times, and handle confidential matters with discretion.

Physical Requirements:

Generally works in an office environment including extensive telephone and computer work.

Job requires sitting, standing, and walking, mostly at the incumbent's discretion.

Normal visual acuity required for computer work.

Occasional lifting of office supplies or files (less than 25 lbs.).
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