Administrative Assistant – Procurement

The Administrative Assistant – Procurement & Operations provides administrative support while coordinating purchasing activities to ensure materials, supplies, and services are available to support production and daily operations. This role works closely with Operations, Project Managers, Engineering, Production, Vendors, and Accounting to maintain accurate purchasing records, expedite deliveries, and support efficient workflow.

• Create and issue Purchase Orders (POs)
• Obtain pricing and quotations from vendors
• Compare supplier pricing, lead times, and availability
• Track open purchase orders and expedite late deliveries
• Maintain supplier database and contact information
• Verify order acknowledgments and shipping confirmations
• Coordinate vendor communication regarding deliveries and shortages
• Work with Project Managers to ensure material availability
• Assist with sourcing new vendors and alternate suppliers
• Monitor inventory levels and replenish stock items
• Ensure purchasing complies with company policies

• Answer phones and direct incoming calls
• Greet customers, vendors, and visitors
• Schedule meetings and coordinate calendars
• Maintain filing systems
• Prepare reports, spreadsheets, and correspondence
• Order office supplies
• Support document control and project documentation

• Enter purchasing data into ERP system
• Update material status reports
• Track equipment deliveries
• Match packing slips to purchase orders
• Coordinate RMAs
• Support inventory cycle counts

• Match vendor invoices to purchase orders
• Resolve pricing discrepancies
• Submit invoices for approval
• Assist Accounts Payable with vendor inquiries

• Associate degree in Business Administration, Supply Chain, or related field preferred
• 2+ years of administrative experience
• Purchasing/procurement experience preferred
• Manufacturing experience preferred
• ERP experience is a plus

Pay: $25.84 - $31.13 per hour

• 401(k) matching
• Dental insurance
• Health insurance

Work Location:

In person