VEOK - Administrative Assistant; Expert Level

We're ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life-from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.

As part of the global ALTEN Group-57,000+ engineers in 30 countries, we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you'll collaborate on some of the world's toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

• We are seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the Vice President, Vehicle Engineering Operations & KPIs (VEOK).
• This role combines traditional administrative responsibilities with business operations planning, KPI management, reporting, budget tracking, and data analysis support.
• The ideal candidate will be a strong communicator, capable of managing multiple priorities, analyzing data, identifying issues, and providing actionable insights to support decision-making.

• Provide direct administrative support to the VP.
• Manage calendars, meetings, action items, and follow-up activities.
• Prepare executive presentations, reports, and communication materials.

• Track and maintain operational KPIs for the Vehicle Engineering Operations organization.
• Generate regular reports on budget, manpower, procurement activities, and performance metrics.
• Analyze data and identify trends, risks, and areas requiring management attention.
• Support business planning and operational reviews.

• Support procurement requests and purchasing processes.
• Track invoices and maintain expenditure summaries.
• Monitor budget-related activities and provide status reports.

• Manage overtime approval requests and reporting.
• Track OT utilization, identify issues, and follow up with stakeholders.
• Prepare reports and recommendations related to overtime management.

• Develop accurate and concise reports for leadership.
• Gather, organize, and validate business data.
• Support leadership decision-making through analysis and reporting.
• Proactively identify issues and recommend solutions.

• Experience in Executive Administrative Assistance, Business Operations, Project Coordination, or a similar role.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint. Power BI is a plus.
• Strong analytical and reporting capabilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and organizational skills.
• Demonstrated ability to work independently and proactively.

• Experience supporting senior executives or VP-level leadership.
• Experience with KPI reporting, budgeting, manpower tracking, and procurement processes.
• Background in engineering, automotive, manufacturing, or technical operations environments.

• Executive Presence
• Business Acumen
• Data Analysis
• Reporting & Presentation Skills
• Proactive Problem Solving
• Attention to Detail
• Stakeholder Management
• Time Management
• Decision Support

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.