Accounts Payable​/Accountant; Office

Description

Position Title:

Accounts Payable/Accountant

• Bachelor’s degree in Accounting, Finance, or Business-related field.
• Three (3) years of accounts payable or general accounting experience in a public school district, municipal government, or non-profit environment.
• Obtain and maintain AASBO School Business Official certification.
• Thorough understanding of accounts payable processes.
• Ability to analyze and reconcile financial data/bank reconciliations.
• Proficiency with financial accounting system (Next Gen).
• Working knowledge of GAAP and governmental/fund accounting principles.
• Familiarity with federal grant regulations (e.g., EDGAR, Title I, IDEA).
• Knowledge of state and district procurement rules and procedures.
• Experience administering/managing teacher classroom instructional funds.
• Strong Microsoft Office and Excel skills.
• Proficient communication and interpersonal skills for working with school staff, administrators, and vendors.
• Ability to maintain confidentiality of sensitive financial information.
• Effective organizational and time-management skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Customer service mindset when assisting staff and vendors.
• High accuracy and attention to detail to process high-volume, detailed financial transactions.
• Bilingual abilities are helpful.

The Accounts Payable/Accountant position assists the CSFO with the fiscal affairs of the School System and is responsible for performing specialized accounting and financial record-keeping duties in support of the school district’s purchasing and accounts payable policies. This position ensures accurate and timely processing of invoices, vendor payments, requisitions and purchase orders, teacher classroom purchasing transactions, and travel reimbursements while maintaining compliance with district policies, state procurement regulations, state fiscal accountability laws, and federal grant requirements.

The role requires strong attention to detail, excellent customer service, and the ability to work collaboratively with schools, departments, and external vendors.

Chief School Financial Officer (CSFO)

Review, verify, and process invoices, purchase orders, contracts, and payment requests in accordance with district policies and state procurement laws. Match invoices with purchase orders and receiving documents. Research and resolve any accounts payable related discrepancy that occurs with schools, departments, and vendors as needed. Assist with training and working closely with school bookkeepers/secretaries and departmental staff on purchasing and accounts payable procedures.

Prepare and process bi-weekly accounts payable check runs and electronic payments (ACH) to vendors. Manage vendor payments to maximize the district’s rebates from banking partners. Maintain accurate vendor records, collect W-9 forms, and ensure correct 1099 reporting for year-end tax filings. Monitor outstanding purchase orders, vendor credits, open invoices; assist with account reconciliations and setting up receivables when necessary. Review expenditure coding for accuracy, ensuring compliance with budget allocations, general ledger account coding, grant guidelines, and state reporting requirements.

Process staff reimbursements, travel claims, and other payment requests in accordance with district and grant guidelines. Assist CSFO with month-end and year-end closing processes, including preparation of reports, schedules, balancing Bank statements, and documentation for annual financial audits. Occasionally prepare and post journal entries to general ledger as directed by CSFO. Respond to inquiries from vendors, school administrators, and district staff regarding payments, purchase orders, and financial documentation.

Administer the district’s Class Wallet Teacher Instructional classroom purchasing program. Oversee the district’s credit card usage and monthly reconciliation of credit card use by district administrative staff. Maintain district’s Fixed Assets. Request federal funds monthly via the ES-2 process in the federal grant system eGAP. Perform other related duties as assigned by the Finance Department.

Evaluation:
Twelve-month position in accordance with the Board’s salary schedule. Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Tarrant City Board of Education policy on evaluation of classified personnel. This is a non-exempt position. Revised:
December 16, 2025 Approved:
March 15, 2011