Office Manager

Office Manager – Contracting Company (In-Office | Auburn, AL)

We're a growing contracting company in Auburn, AL looking for a sharp, dependable Office Manager to run the day-to-day operations of our office. This is a hands-on,
in-office role for someone who takes ownership of everything from the books to the schedule and keeps the business running smoothly behind the scenes.

This is a full-time, in-office position. Please only apply if you are local to the Auburn/Opelika area or willing to commute daily.

• Manage some light bookkeeping duties including invoicing, expense tracking, bank reconciliations, and financial reporting
• Handle accounts receivable and accounts payable, including follow ups on outstanding invoices, processing vendor and subcontractor payments, and maintaining accurate records
• Manage the owners  calendars, scheduling meetings, job site visits, client consultations, and subcontractor coordinations
• Answer phones, greet visitors, and serve as the first point of contact for clients, subcontractors, and suppliers
• Manage incoming and outgoing mail, deliveries, and office supply inventory
• Maintain organized digital and physical filing systems
• Oversee general office operations and ensure nothing falls through the cracks

• 3+ years of experience in office management, bookkeeping, or a similar administrative role — preferably in construction, trades, or a related industry
• Solid bookkeeping skills with experience in Quick Books or similar accounting software
• Strong understanding of AR/AP processes and general financial record-keeping
• Highly organized, detail-oriented, and able to juggle multiple priorities
• Excellent communication skills — professional with clients and comfortable working with field crews
• Proficiency in Microsoft Office
• Self-starter who takes ownership and doesn t wait to be told what needs doing

• Experience in the construction or contracting industry
• Familiarity with project management tools or construction software
• Notary certification

This is a great opportunity for someone who wants to be the backbone of a growing company. If you re the kind of person who keeps a tight ship and takes pride in running a smooth operation, we d love to hear from you.