Outreach Programs Administrator; Part-time

Overview

This is a part-time (50%) position. The individual selected for this position will provide administrative, editorial, and coordination support for watershed planning projects focused on agricultural water management and natural resource conservation. The position supports the development of watershed plans by managing document production, stakeholder communications, meeting logistics, comment tracking, and quality assurance activities. The successful candidate will work closely with the Senior Watershed Planning Specialist and multidisciplinary technical teams to ensure efficient project coordination and timely completion of planning deliverables.

This is a one-year limited-term position. Continued employment is contingent upon the availability of funding.

• Coordinate stakeholder meetings, steering committee meetings, workshops, and agency review meetings. Maintain stakeholder and steering committee contact databases.
• Prepare meeting agendas, meeting materials, and meeting summaries.
• Record meeting minutes and track action items.
• Manage distribution of planning documents and review materials.
• Extract and organize comments received from agencies, stakeholders, and technical reviewers.
• Maintain comment tracking systems and monitor review status.
  
  Assign review tasks and follow up on outstanding responses.
• Maintain document version control and project records.
• Assist with report formatting, editing, proofreading, and quality assurance.
• Assist with preparation of figures, tables, appendices, and supporting documentation.
• Assist with development of presentations, outreach materials, and project communications.
• Support project reporting and administrative requirements.

The minimum qualifications include a Bachelor's degree and 2 years of experience in the design, implementation, delivery and management of educational programs/services relevant to the position. SUBSTITUTIONS ALLOWED FOR

EXPERIENCE:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Desired

Qualifications:

• Experience supporting environmental planning, watershed planning, engineering, consulting, or research projects.
• Experience organizing meetings involving multiple stakeholders.
• Experience tracking comments and coordinating document reviews.
• Experience with technical editing, document production, and quality assurance.
• Familiarity with watershed planning, conservation programs, or environmental assessments.
• Experience working with GIS-generated maps, figures, and technical graphics.
• Experience with reference management software and document collaboration platforms.
• Experience supporting public outreach and stakeholder engagement activities.

Limited Term

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