Production Coordinator

Responsibilities

• Assist Producers with day-to-day project management, scheduling,timelines, status documents, and production trackers.
• Source, vet, and manage vendors such as fabrication shops, brand ambassador agencies, food and beverage companies, rental and fabrication shops, and logistics partners.
• Coordinate vendor contracts and onboarding.
• Track all production expenses and support budget reconciliation.
• Support venue research, permitting needs, and city or property approvals.
• Coordinate shipping, freight, storage, and tracking.
• Assist in compiling run-of-show documents, staffing plans, safety plans, and production schedules.
• Attend pre-production meetings, walkthroughs

• 1–3 years of experience in production, experiential marketing, events, live shows, or related fields.
• Strong organizational skills with high attention to detail.
• Ability to juggle multiple projects in fast-paced, deadline-driven environments.
• Excellent communication and problem-solving skills.
• Comfort working on-site at events, including occasional nights/weekends.
• Proficiency in Google Workspace and/or MS Office; familiarity with project management tools a plus