Events Manager

Job no: 504580

Department: AVP of Student Affairs

Work type: Staff Full-time Exempt

Location: Alabama

Categories: Student Affairs

The Operations Manager provides day-to-day management of building operations, facility readiness, maintenance coordination, event setup, physical event resources, and student event-setup staff for the Charger Union, Conference Training Center, Chan Auditorium, and other facilities supported by Charger Union Operations.

The Operations Manager is responsible for ensuring that assigned facilities are clean, safe, functional, properly maintained, and prepared to support scheduled events and University activities. The position coordinates building maintenance and housekeeping needs, manages event setup resources including tables, chairs, staging, and equipment, and oversees the physical setup and breakdown of events.

The Operations Manager directly supervises student event-setup employees and is responsible for their training, scheduling, work assignments, and performance.

The position works closely with the Assistant Director for Union Operations, Audio-Visual Manager, Facilities & Operations, housekeeping, Public Safety, University departments, student organizations, and event clients to ensure effective facility operations and successful event execution.

The Operations Manager exercises independent judgment in routine building operations and event setup matters while escalating complex operational decisions, policy exceptions, significant resource needs, and competing priorities to the Assistant Director.

Building Operations, Maintenance, and Facility Readiness - 35%

• Manage the day-to-day physical operation and readiness of the Charger Union, Conference Training Center, SSB 112, SSB 313, and Chan Auditorium.
• Conduct frequent inspections of assigned facilities to identify maintenance, safety, cleanliness, appearance, furniture, equipment, and facility-use concerns.
• Maintain responsibility for the overall appearance, functionality, and operational readiness of assigned facilities.
• Identify maintenance needs and coordinate building repairs with Facilities & Operations and other appropriate University departments.
• Submit and monitor maintenance and repair requests and follow established procedures for addressing facility concerns.
• Serve as the primary operational liaison to Facilities & Operations for routine building maintenance, repairs, building systems, and facility-related concerns.
• Establish daily and event-related priorities for building upkeep, equipment, furniture, and physical resources.
• Monitor building conditions and communicate significant maintenance, safety, security, or damage concerns to the Assistant Director and appropriate University departments.
• Serve as a primary point of contact for housekeeping services within assigned facilities.
• Coordinate with housekeeping to ensure facilities are appropriately cleaned and prepared for scheduled events and daily operations.
• Monitor the condition and availability of facility equipment, furniture, fixtures, and other operational resources.
• Maintain awareness of building systems and operational procedures necessary to support safe and effective facility use.

Event Setup and Physical Event Operations – 25%

• Manage, facilitate, and oversee physical setup and breakdown of events within the Charger Union, Conference Training Center, SSB, and Chan Auditorium.
• Translate approved event layouts and operational plans into appropriate physical room setups.
• Coordinate placement and movement of tables, chairs, staging, equipment, barricades, signage, and other event resources.
• Ensure rooms are properly configured, accessible, clean, and operationally ready prior to scheduled events.
• Coordinate…