Administrative Services Manager

The Auburn Area Recreation and Park District

The Auburn Area Recreation and Park District (ARD) was created by the voters in 1948. ARD is an independent special district with an elected five-member Board of Directors. While ARD works closely on many issues with Placer County, the City of Auburn and the Auburn State Recreation Area, it is independent from these agencies in its funding and governance. ARD covers over 50 square miles, including the City of Auburn, unincorporated north Auburn, Christian Valley and Meadow Vista.

Approximately 45,000 residents enjoy ARD’s 11 major parks, 3 community centers, 2 swimming pools and a multitude of park amenities. ARD’s Fiscal Year starts April
1. Approximately 68% of ARD’s FY 25/26 $ 6.7 million operational budget came from property taxes. The remaining funding is the result of ARD’s wide variety of programming, rentals and special events. For more information, visit ARD’s website

Are you a strategic thinker with a passion for public service and financial stewardship? The Auburn Area Recreation and Park District is seeking an Administrative Services Manager to lead our fiscal operations and administrative services with integrity, vision, and accountability. This is a pivotal leadership position that ensures our community resources are managed responsibly and transparently. The Administrative Services Manager, one of five management positions, reports directly to the District Administrator and works closely with other managers, staff and the Board of Directors.

The position also serves as the Deputy District Administrator in the absence of the District Administrator or as otherwise directed.

The ARD Administrative Services Department currently has one full-time and one part-time staff. The Department is responsible for the financial affairs of ARD, including accounting, fiscal control, insurance, payroll and employee benefits, taxes, assists in the preparation of the ARD’s budget for Board presentation and related administrative activities. The ideal candidate will be a steady, detail-oriented leader with excellent interpersonal and human resources skills, with the ability to collaborate with and supervise department managers as needed.

The successful candidate will stay current with all federal, state and local laws regarding accounting, finance and human resources. The successful candidate will also work closely with the District Administrator on budgetary and staffing issues, working with a diverse staff across multiple departments, including union-represented employees.

Education and experience requirements include a degree from an accredited four-year college or university with a degree in accounting, business administration, public administration or a closely related field;
Minimum of five years increasingly responsible administrative, management and fiscal experience, including the maintenance of accounting and fiscal records, preferably with a public agency, or any combination of education and administrative and fiscal experience to meet qualification.

Please review the job description for a more comprehensive explanation of the position.

Note:

the j ob description is scheduled to be amended on 2/26/26.

Responsibilities and duties include, but are not limited to the following:

• Manage the District finances within various funds, carrying out all revenue and expense transactions, adjusting entries, bank and county ARMS report reconciliations, and periodic internal and public reporting in compliance with applicable District policies, State and Federal laws
• Coordinate the annual preparation of the budget and budget reports, monitor expenditures to ensure adherence to budgeted amounts; conduct budgetary analysis; provide cash flow projections to provide guidance in budgetary planning
• Provide assistance and coordination of annual District fiscal audit
• Prepare financial, statistical and analytical studies and manuals, and present a variety of oral and written reports
• Assist with development and adherence of District Policies and Procedures, oversee and maintain leases, contracts and warranties
• Manage the Districts’ fixed asset…