Administrative Services Manager
Job in
Auburn, Placer County, California, 95604, USA
Listing for:
CALIFORNIA PARK & REC SOCIETY
Full Time
position
Listed on 2026-02-23
Job specializations:
-
Management
Business Administration, Operations Manager, Administrative Management, Business Management
Salary/Wage Range or Industry Benchmark: 106454 - 135242 USD Yearly
USD
106454.00
135242.00
YEAR
Job Description & How to Apply Below
Overview
Salary: $106,454 - $135-242 ($51.28 - $65.02/hr.) Appointment within the salary range will depend on the qualifications of the successful candidate.
Location: Auburn, California
Closing Date: March 6, 2026
Description
DEFINITION AND
PURPOSE:
Under the general direction of the District Administrator, the Administrative Services Manager is responsible for the financial affairs of the District, including accounting, fiscal control, insurance, payroll and employee benefits, taxes, assists in the preparation of the District budget for Board presentation and related administrative activities. The Administrative Services Manager acts as the Deputy District Administrator in the absence of the District Administrator or as otherwise directed.
The Manager performs statistical record-keeping assignments and serves as technical advisor to District management on general administrative, fiscal and personnel issues and related policies and procedures. The Manager meets with the staff to establish clear program direction, evaluate performance and provide/receive feedback. The Manager is also responsible for implementing and monitoring District policies and procedures.
Qualifications
Note: this job description is scheduled to be amended 2/26/26
Essential Job Functions
Manage the District finances within various funds, carrying out all revenue and expense transactions, adjusting entries, bank and county ARMS report reconciliations, and periodic internal and public reporting in compliance with applicable District policies, State and Federal lawsCoordinate the annual preparation of the budget and budget reports, monitor expenditures to ensure adherence to budgeted amounts; conduct budgetary analysis; provide cash flow projections to provide guidance in budgetary planningProvide assistance and coordination of annual District fiscal auditPrepare financial, statistical and analytical studies and manuals, and present a variety of oral and written reportsAssist with development and adherence of District Policies and Procedures, oversee and maintain leases, contracts and warrantiesManage the Districts’ fixed asset record-keeping and coordinate the preparation of a fixed asset reportAttend committee and Board of Directors’ meetings and provide technical information as necessarySupervise accounting, and human resources, including recruiting, interviewing, hiring recommendations, training, assigning, planning, reviewing assignments, maintaining standards, conducting performance reviews and disciplinary proceedings, including recommending release from employmentReview and approve department time on the time clock system; ensure that all entries are correctReview accounts payable and District payroll for accuracy and completion prior to execution of checks by District Administrator or designeeManage the District’s insurance programs, including analyzing and renewing insurance benefits annuallyManage District’s retirement programs, including maintaining proper participation in CalPERS and processing final distribution requests for terminated Money Purchase Pension PlansResponsible for computer network system security and purchasing computer information system software and hardware upgrades and maintenance contracts. Liaison to employees and contracted computers consultants for troubleshooting computer and network related issuesPrepare written grant applications and park dedication fees proposals to obtain project funding approval. Apply for funding reimbursement upon completion and acceptance of projects by Board of Directors and as required by grant or project policiesLiaison to District counsel, District auditor and union representative as required. Represent District during union negotiations to provide technical information as necessaryEnsure completion of paperwork by all new departmental hiresServe as Custodian of Records regarding Department of Justice recordsMaintain a variety of confidential records and filesAnswers telephone and responds to questions from the publicHow To ApplyThe closing date for this recruitment is 3pm on March 6, 2026. To be considered for this opportunity, all applicants must review the job description, fill out an ARD application and return it with a resume and list of references to Cathy Warford in one of the following ways:
- U.S. Mail or in person: ARD 471 Maidu Dr. Suite #200 Auburn, CA 95603 Attn:
Cathy Warford - Email:
- Agency: Auburn Area Recreation and Park District - Auburn, CA
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