Accounting Specialist

Description

The Accounting Specialist computes, classifies, and records numerical data to keep financial records complete. Performs any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

The Account Specialist indirectly contributes to the success of the company by participating in the financial management of the company.

The Accounting Specialist is responsible for supporting the day-to-day accounting operations of the company while ensuring accuracy, compliance, and timely financial reporting. Essential duties include:

• Manage and reconcile company cash activity, including bank transactions, deposits, and account reconciliations.
• Administer and reconcile company credit card programs, ensuring accurate coding and recording of expenses.
• Coordinate payroll processing activities, including payroll reporting, journal entries, deductions, and related reconciliations.
• Maintain vendor and customer records, including new account setup and ongoing account management.
• Provide oversight and backup support for accounts payable functions, including reconciliations and payment processing.
• Support accounts receivable activities, customer refunds, demand letters, and invoice management as needed.
• Prepare and manage maintenance agreement reporting, billing, renewals, and related service department support.
• Prepare and file sales and use tax returns and maintain compliance with applicable tax regulations.
• Develop, document, maintain, and improve accounting processes, procedures, and internal controls.
• Manage accounting-related service order workflows and ensure timely completion of assigned transactions.
• Prepare account reconciliations, journal entries, and supporting schedules as required.
• Assist with month-end and year-end closing activities, including preparation of annual 1099 reporting.
• Provide support to the Accounting Manager and Controller on special projects, financial analyses, and departmental initiatives.
• Maintain confidentiality of financial, employee, customer, and company information.
• Perform other duties and responsibilities as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position has no supervisory responsibilities.

The employee reports directly to the Accounting Manager and is responsible for keeping them informed of any problems, difficulties, or procedural errors that affect the employee’s performance or the proper completion of procedures.

• Adaptability: Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Analytical: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
• Confidentiality: Handles all sensitive information, including customer data, company financial data, and proprietary trade secrets, with high integrity and discretion.
• Critical Thinking: Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative: Volunteers readily; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Innovation: Generates suggestions for improving work; presents ideas and information in a manner that gets others' attention.
• Integrity: Honesty and ethical practices.
• Judgment: Exhibits sound and accurate judgment;…