Administrative Assistant Edward Little High School

Administrative Assistant - Edward Little High School (190 Day School Year)

Starting Date: Immediately

This is a school year position for 190 days per year, from late August to June.

Provide comprehensive administrative and clerical support to ensure the efficient operation of the school office. Serve as a key point of contact for students, staff, families, and the public, maintaining a professional, welcoming, and organized environment.

• Serve as a receptionist for the high school office; greet visitors in a friendly manner and respond to inquiries in person, by phone, and via email with professionalism and confidentiality.
• Provide administrative support to the administrative team and school staff.
• Maintain student records, attendance, and confidential files in accordance with state and district policies.
• Manage daily attendance, including tracking absences, tardiness, truancy, and early dismissals.
• Prepare correspondence, reports, and school communications.
• Coordinate office operations, including scheduling appointments, meetings, and events.
• Maintain calendars and assist with building logistics and event coordination.
• Support substitute teacher coordination and daily coverage needs.
• Ensure compliance with applicable policies, procedures, and confidentiality requirements (FERPA).
• Perform other duties as assigned by the administrative team or designee.

• High school diploma required; associate’s or bachelor’s degree preferred.
• Prior experience in an office or school setting preferred.
• Ability to work as a team with strong interpersonal skills.
• Strong organizational and communication skills.
• Proficiency in office software (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks and maintain attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with student information systems (e.g., Power School) preferred.
• A positive, professional demeanor.

• Fast‑paced school office environment with frequent interruptions.
• Regular interaction with students, staff, families, and the public.

• Ability to sit, stand, and move about the office for extended periods.
• Occasional lifting of light to moderate office materials.

Excellent benefits:
Anthem Health insurance – Single 87% paid, 16 sick days, 5 earned paid leave days. Maine State Retirement option (PLD plan).

Full‑time.

• Department of Education Fingerprinting (Criminal History Record Check).
• At least 2 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.