Talent Acquisition & HR Coordinator

The Talent Acquisition & HR Coordinator plays a key role in attracting top talent and creating an exceptional new hire experience. This position manages the full recruitment lifecycle, partners with hiring managers across the organization, and coordinates onboarding activities that help new employees feel welcomed, prepared, and engaged from day one. The role also provides cross-functional support by serving as a trained backup for payroll and benefits administration, and offers the opportunity to build expertise across talent acquisition and human resources while contributing to the continued growth of the organization.

Duties/Responsibilities:

Recruitment (estimated 70-80%)Serve as a positive ambassador for Maine Oxy by delivering a welcoming, professional, and engaging experience for candidates and new employees

Own the full-cycle recruiting process for assigned positions, including sourcing, screening, interview coordination, candidate communication, and pre-employment activities

Partner with hiring managers to understand staffing needs, develop recruiting strategies, and provide regular updates throughout the hiring process

Proactively source candidates through job boards, networking, referrals, and community partnerships

Create and maintain job postings across multiple recruiting platforms

Screen applicants, conduct initial phone interviews, and coordinate interviews

Schedule and track background checks, drug screens, and other pre-employment requirements

Maintain candidate communications throughout the hiring process

Onboarding (estimated 15-20%)Coordinate onboarding activities, first-day logistics, and training schedules to ensure a seamless transition into employment

Conduct new hire orientation and ensure employees are prepared with the tools, resources, and information needed for a successful start

Partner with hiring managers to monitor new hire progress during the onboarding period and address any early concerns

Ensure all employment documentation is completed accurately and on time Support early employee engagement initiatives to improve retention HR Operations (estimated 10-15%)Recommend improvements to recruiting, onboarding, and hiring processes to improve efficiency and candidate experience

Maintain applicant and employee information within the HRISTrack and analyze recruiting metrics and hiring activity to identify trends and opportunities for improvement

Administer the employee uniform program

Develop and maintain relationships with workforce development organizations, schools, community partners, career fairs, and recruiting sources to strengthen candidate pipelines

Cross-train to provide backup support for payroll and benefits administration

Required Skills/Abilities:

Strong written and verbal communication skills

Excellent organizational and project coordination abilities

Ability to prioritize multiple openings and deadlines

Strong attention to detail

Customer service mindset with a positive, professional approach

Ability to build relationships with candidates and hiring managers

Proficiency with Microsoft Office suite

Ability to maintain confidential information

Education and Experience:

High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred

One (1) to three (3) years of recruiting, talent acquisition, or human resources experience preferred

Experience using HRIS and Applicant Tracking Systems (ATS) preferred

Success in this role includes:

Fill open positions efficiently while providing an outstanding candidate experience

Build trusted partnerships with hiring managers

Deliver organized, engaging onboarding experiences

Maintain accurate recruiting documentation and HRIS records

Continuously improve recruiting and onboarding processes

Physical Requirements:

Prolonged periods of sitting and working on a computer

Ability to travel between company locations as needed

Regular standing, walking, and use of hands and arms Occasionally lift up to 40 pounds

Visual and auditory ability to safely perform job duties

Some stooping, kneeling, or crouching required

Safety Responsibility and Accountability:

Safety is a core…