Purchasing Specialist

Responsibilities

• Process purchase requisitions from across the organization, converting them to purchase orders and communicating with suppliers and stakeholders
• Track vendor acknowledgements and maintain up-to-date purchase order information including pricing and delivery
• Monitor inventory levels and initiate replenishment orders for assigned products and material groups
• Follow up with suppliers to ensure service levels are met; collaborate with Accounts Payable, Receiving, and suppliers to resolve invoice discrepancies
• Support sourcing initiatives for new suppliers, products, and services; partner with internal business users to establish specifications and identify best-value suppliers
• Contribute to cost‑saving projects through analysis of product specifications, volume activity, service requirements, delivery, and payment terms
• Manage vendor master data in SAP, including enrolling new suppliers into the Approved Supplier List (ASL) via Docu Sign and performing periodic reviews of inactive vendors
• Maintain supplier certificates and surveys, ensuring all required documentation and agreements are current
• Train business users on procurement processes including requisition creation, new product development, and supplier enrollment
• Write and update procedures, work instructions, and work aids as requirements evolve
• Support compliance with the KARL STORZ Quality Program, CFR 820.50, and ISO 13485 standards
• Provide coverage for Buyer Planner during extended absences; travel to KARL STORZ and vendor sites as needed

• 3–5 years of experience in purchasing or a related role involving indirect or direct materials/services
• High school diploma or equivalent
• Working knowledge of Microsoft Word, Outlook, and Excel
• Strong analytical, organizational, and attention-to-detail skills
• Excellent verbal and written communication skills
• Self‑motivated with the ability to manage multiple priorities and meet established time frames
• Working knowledge of SAP preferred
• Preferred 5–10 years of relevant purchasing or supply chain experience
• College degree or equivalent work experience
• Experience with Tableau or other supply chain/analytics platforms
• Familiarity with ISO 13485 standards and the medical device industry
• Collaborative, solution‑oriented mindset with a helpful and instructive approach to working with others