Restaurant Accounting & Financial Operations Coordinator Job Auburn area,Washington USA,Accounting

Overview:

The Popal Group is a family-owned Washington, DC restaurant group behind Lapis, Lutèce, Pascual, Maison Bar à Vins, Berliner, La’Pop, and 1819 Events & Catering.

We are seeking an organized, dependable, and detail-oriented Restaurant Accounting & Financial Operations Coordinator to join our office team. This position will oversee the complete financial workflow for an assigned group of restaurants and related entities.

This is a hands-on role requiring strong follow-through, accuracy, and communication. The ideal candidate understands that the job does not end when an invoice or document is received. They will take ownership of each item through processing, reconciliation, reporting, filing, and final completion.

The position reports directly to the CFO and works closely with restaurant managers, vendors, bookkeepers, and other members of the office and operations teams.

Key Responsibilities Restaurant and Vendor Accounting:

Collect physical invoices from assigned restaurants and process invoices received electronically
Upload invoices into Margin Edge promptly and accurately
Review invoice coding, categorizations, and supporting documentation
Complete assigned invoice approvals according to weekly deadlines
Monitor vendor accounts and respond to vendor correspondence within one business day
Investigate missing invoices, credits, duplicate charges, past‑due balances, and payment discrepancies
Process new vendor applications and assist with vendor account setup
Maintain accurate digital and physical financial records

Cash and Deposit Reconciliation:

Receive and review weekly cash packets from assigned restaurants
Reconcile restaurant deposits against POS reports, cash records, and bank activity
Review petty‑cash sheets and supporting receipts
Identify discrepancies and communicate directly with restaurant management
Escalate unresolved or significant financial concerns to the CFO promptly

Credit Cards and Reimbursements:

Complete weekly credit‑card reconciliations
Verify that scheduled payments have posted and investigate outstanding balances or missed payments
Follow up with managers regarding missing receipts or incomplete documentation
Process reimbursements through Margin Edge
Upload all reimbursement documentation to the appropriate digital files

Financial Reporting and Bookkeeping Support:

Prepare weekly restaurant Profit & Loss reports
Update food‑sales and food‑budget worksheets
Complete all assigned bookkeeper task‑list items
Assist with month‑end documentation and accounting packets
Distribute monthly petty‑cash forms, accounting documents, and reporting materials to assigned restaurants
Maintain clear records so financial information can be easily reviewed and referenced later

Office and Administrative Responsibilities:

Serve as the primary office contact for assigned restaurants and entities
Communicate regularly with restaurant managers regarding missing invoices, receipts, cash packets, and other required documentation
Assist with office organization, filing, mail distribution, and supply ordering
Prepare meeting spaces for weekly operational meetings as needed
Cross‑train with other office team members and provide coverage during vacations or absences
Complete additional administrative and financial projects assigned by the CFO

Qualifications

At least two years of experience in bookkeeping, accounting support, accounts payable, financial operations, or a similar position
Restaurant, hospitality, or multi‑location business experience strongly preferred
Experience reconciling cash deposits, credit cards, vendor statements, and supporting documentation
Strong working knowledge of Excel and/or Google Sheets
Experience with Margin Edge or a similar restaurant accounting platform is preferred
Familiarity…