Contract clerk, Office Administrator​/ Coordinator

At Bud Clary Auto Group, a family-owned dealership network in Washington State, our vibrant culture drives success. We maintain a high-performance workplace with exceptional customer service, fostering loyalty and growth since 1959.

The Contract Clerk is responsible for processing all deal paperwork to accurately record the sale, profit, and commissions payable on all sold and trade‑in units and maintaining accurate accounting on related schedules.

• Comprehensive Benefits Package:
  Health, dental, vision, and life insurance, plus an employee assistance program.
• Retirement Plans: 401(k).
• PTO & Paid Holidays — PTO accrual starting from day one of employment — 1 hour of PTO for every 40 hours worked for the first year, 1.63 hours of PTO for every 40 hours worked for years 2‑9, and 2.39 hours of PTO for every 40 hours worked for 10 or more years of service.

• Organize and scan in car deals
• Receive and process all paperwork from the F&I department
• Review deal paperwork for completeness and compliance
• Receipt in money
• Maintain accurate logs of funds, documents, and communications
• Follow up with issues concerning paperwork and/or funds
• Scan additional documents into deals as necessary
• Accurately file items
• Email, Fed Ex and mail contracts
• Perform all tasks by deadlines and in a timely manner
• Be willing to help co‑workers with other tasks
• Maintain a professional appearance and a neat work area
• Handle confidential information appropriately

• Being a team player
• Highly organized and detail oriented
• Strong multi‑tasker
• Ability to work in a fast‑paced environment
• Other duties as assigned

None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Manage and oversee your processes
• Clear and concise communication skills
• Basic financial knowledge and understanding skills
• Accounting skills and knowledge preferred
• Proficient computer skills, MS Office (especially Excel)
• Must be highly organized

Bud Clary Auto Group is proud to be an Equal Employment Opportunity Employer. We are dedicated to creating a workplace free from discrimination and harassment based on race, color, gender, national origin, age, religion, sex, disability, or any other protected status. This commitment extends to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, and more. We uphold a harassment‑free environment for everyone, including vendors, contractors, and other non‑employees.

Bud Clary Auto Group uses E‑Verify
, an Internet‑based system, to confirm the eligibility of all newly hired employees to work in the United States.