MTS Executive Project Manager

JOB SUMMARY

The MTS Executive Project Manager serves as a senior-level administrative and project coordination professional supporting the Chief School Administrator and the overall operations of the Muckleshoot Tribal School. This role ensures that complex projects, governance processes, and executive-level functions are planned, tracked, and completed accurately and on time. The position requires a high degree of independence, discretion, and organizational judgment. The role acts as a central coordination point for meetings, action items, documentation, and executive communications.

It combines advanced executive support responsibilities with long-range project monitoring and follow-through. The position directly supports the educational mission and day-to-day effectiveness of MTS leadership and programs.

• Works closely with the Chief School Administrator to plan, prepare, conduct, and follow up on all Muckleshoot Tribal School Commission meetings.
• Develops, publishes, and distributes meeting agendas for all regularly scheduled and special MTS Commission meetings.
• Records detailed and accurate meeting minutes for MTS Commission meetings and prepares executive summaries highlighting key actions and decisions.
• Contacts MTS Commissioners prior to meetings to confirm attendance and ensure quorum requirements are met.
• Tracks all action items resulting from MTS Commission meetings and monitors progress through completion.
• Independently monitors projects and action items from initial development through formal adoption by Tribal Council Resolution.
• Maintains comprehensive tracking systems to ensure no assigned actions or projects lapse or are delayed.
• Works closely with the Chief School Administrator to develop, review, and refine policies and procedures supporting effective school operations.
• Coordinates preparation of materials and documentation for Executive Committee for Education meetings.
• Plans and prepares work sessions and retreats for the MTS Commission and MTS Administrative Team.
• Compiles, organizes, and distributes briefing materials required for leadership discussions and decision-making.
• Coordinates all student, chaperone, and staff travel activities in collaboration with school administrative offices.
• Ensures travel documentation, schedules, and logistics are complete, accurate, and timely.
• Assists the Chief School Administrator with compiling, organizing, and analyzing data related to K–12 standardized testing and academic performance.
• Prepares reports and summaries related to student performance metrics as requested by leadership.
• Supports preparation and execution of annual staff training and in-service programs for MTS employees.
• Coordinates logistics, materials, schedules, and documentation for professional development activities.
• Accurately records, reviews, and reports MTS Commissioner timesheets in coordination with payroll requirements.
• Maintains records related to Commissioner service, attendance, and compensation documentation.
• Assists with planning, coordination, and execution of the Muckleshoot Tribal School end-of-year celebration event.
• Coordinates staff recognition activities, including tracking years-of-service milestones in five-year increments.
• Prepares presentation materials for MTS Commission, Executive Committee for Education, and other required educational presentations.
• Develops slide decks, briefing documents, and supporting materials for formal presentations and meetings.
• Provides executive-level administrative support to the Chief School Administrator, including scheduling, correspondence, and document preparation.
• Manages calendars, meeting schedules, and coordination of leadership commitments and obligations.
• Prepares draft correspondence, reports, resolutions, and formal communications as directed.
• Maintains organized records of governance documents, reports, meeting materials, and official correspondence.
• Ensures confidential information is handled with discretion and in accordance with established requirements.
• Responds to sensitive inquiries professionally and exercises sound judgment in all communications.
• Coordinates information flow between…