Secretary Generalist - High School

POSITION SUMMARY

The Secretary Generalist - High School is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office, library, and counseling office secretarial tasks are handled in a timely and professional manner.

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Provide secretarial support to administrators, school counselors, athletic directors, school librarian or other school staff.
• Process paperwork associated with student's college applications.
• Maintain student records using the District's Student Information System, including attendance, immunization, discipline, Becca, emergency information and student assessment scores. This may include providing reports to staff for attendance data, report card data, etc.
• Enroll and withdraw students and maintain class lists.
• Assist in maintaining departmental budgets and preparing reports associated with same.
• Assist the office with secretarial tasks such as word processing, filing, and making phone calls to verify absences.

• May process parking passes and student locker assignments.
• May process timesheets and absence reports for employees and substitutes.
• May assist with processing McKinney Vento paperwork to support students and families.
• Maintain building use and/or master school calendars, and/or master school calendar.
• Assist with health room coverage when nurse is not available to including caring for ill children, complete accident reports, administering medications, and provide first aid.
• Support Administrators using district software in posting and hiring staff. This includes preparation, tracking, and adjustments of human resources and/or payroll records.
• Ensure that office machines are in working condition.
• Prepare appropriate communications such as reader board updates, automated call outs, newsletters, e-mails, calls to newspapers, flyers, surveys, digital flyer software, etc. to students, staff and community.
• Maintain volunteer records, ensuring that background checks have been performed, etc. and assisting with coordination of field trips.
• Track athletic eligibility and collect fees for school athletics.
• Assist with occasional events such as distribution of annuals, end of semester fines, new employee orientation, etc.
• May periodically supervise students for a variety of reasons.
• Multilingual staff member may be asked to translate within their scope of work.

High school diploma or equivalent.

Two (2) years of secretarial experience.

• Microsoft WORD, EXCEL, and POWERPOINT.
• Database Management.
• Positive evaluations.

• Basic knowledge of the District's integrated financial accounting systems.
• Microsoft Publisher or other newsletter software.

• Criminal background clearance.
• Work scheduled hours on a consistent basis.

• School board policies and procedures.
• Database Management.
• Microsoft office WORD, EXCEL, POWERPOINT.

• Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail.
• Perform safety responsibilities while under pressure.
• Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency.
• Speak, read and follow written or verbal communications: able to proofread.
• Exhibit proper telephone etiquette.
• Practice effective safety and security within individual work routines.
• Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines.
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community.
• Cope with and assist angry or distraught students, parents, and other community members.
• Work collaboratively with District staff and promote teamwork with co-workers.
• Practice ethical and…