Office Manager - Middle School

POSITION SUMMARY
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The Office Manager at the middle school level plays an important role in maintaining positive public relations with staff, students, parents and the community. The individual in this position performs a variety of duties to assist the building administration in technical as well as routine administrative tasks, and is the primary liaison between the principal, staff, community, and special interest groups.

This position will perform an advanced level of secretarial and administrative duties as well as handle a broad scope of student, employee, parent, school and District confidential information. He/she will be responsible for ensuring smooth management of a school office and other secretarial functions within the school. The individual in this position will be required to exercise independent decision-making abilities and make decisions within parameters established with the building Principal.

This position may also be responsible for coordinating budget, financial, and accounting functions.

• Coordinate duties and work calendars of other office personnel and ensure the school's office area is a warm and welcoming environment. Ensure that all critical functions of school office areas are assigned and covered, and if necessary, provide direction to other office personnel for establishing priorities.
• Provide secretarial services to the building administrators including routine correspondence, confidential communications, student discipline information, screening and handling incoming telephone calls, and scheduling certificated observations and evaluation meetings.
• Act as liaison between Administrators and students, staff, guest employees, parents, PTA, and community s position should be available to staff, students, and community for answering questions and promoting good public relations.
• Coordinate and prepare appropriate communications such as reader board updates, automated call outs, newsletters, e-mails, flyers, surveys, digital flyer software, etc. to students, staff and community.
• Make decisions and resolve problems in the absence of, or on behalf of the building administrators. These may include decisions relating to student health and emergency building issues.
• Support the planning, scheduling, and coordination of various school events and meetings, which may include open house, graduation ceremonies and other events associated with graduation, schedule pickup days, picture days, etc.
• Maintain building, administrative and facilities use calendars and/or master school calendar.
• May provide support for the building's operating budget, ASB budgets, grants, resale, reimbursements, and in buildings where applicable, any special funding available to the building. Requires handling of large sums of money, bank reconciliation, procurement card reconciliation and monitoring of budget status. This position will, in most cases, be responsible for communicating with the principal to ensure that expenditures are kept within budgeted amounts.
• Daily coordination of building substitutes using the district's absence management system. Track staff absences and timesheets, track staff rotation when certificated guests are not available.
• Member of the Safety Team. Coordinate and schedule safety drills, prepare and submit drill reports. Ensure safety protocol is followed during lock downs, earthquakes, fire, etc.

• May update and maintain school website and social media accounts.
• Assist the coordination of school events, including building use and activity approvals.
• Maintain principal's calendar and scheduled appointments, meetings, etc.
• Assist with health room coverage when nurse is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid.
• Support Administrators using district software in posting and hiring staff. This includes preparation, tracking, and adjustments of human resources and/or payroll records.
• May order and track supplies for building.
• May assist Administration in coordinating building orientation for new staff including assigning keys and entry codes.
• Coordina…