Administrative Assistant - STEM

Overview

Primary responsibilities include acting as the principal operational assistant to the Dean, representing the divisions’ goals and interests, and independently coordinating high-level functions such as multi-layered fiscal management, personnel administration, quarterly/annual course scheduling, and student inquiries. The position operates with a high degree of autonomy to manage day-to-day office infrastructure and serve as an essential liaison for the STEM division across the campus community.

This position reports directly to the Dean of STEM.

• Accountability & Dependability: Takes personal responsibility for quality and timeliness of work.
• Planning & Organizing: Accurately scopes out length and difficulty of tasks, managing complex, multi-layered timelines.
• Problem Solving & Initiative: Anticipates divisional needs; identifies and resolves operational issues proactively.
• Ethics & Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
• Stakeholder Focus: Builds and maintains effective, professional relationships with students, faculty, staff, and the community.
• Creative & Innovative Thinking: Develops fresh ideas or combines existing data frameworks in new ways to improve divisional efficiency.
• Multi-Workflow Management Efficacy: Exceptionally organized with the ability to effectively manage multiple, simultaneous workflows. Leverages digital tools and platforms to track complex processes, maintain data integrity, and optimize office efficiency.
• Strong Communication
  
  Skills:
  
  Delivers clear, precise, and effective communication across digital and verbal channels.
• Responsiveness: Ability to react and respond in an efficient manner to meet the needs of parties involved without adding additional delays to the processes.

Green River College's student body is made up of approximately 41% Academic Transfer students, 34% Professional-Technical students, 15% Adult Basic Education student, and 3% Applied Bachelor degrees. Green River College has four campuses, including the main campus in Auburn, Washington, with satellite campuses in Kent, downtown Auburn, and Enumclaw. Green River programs serve high school graduates, Running Start students (dual enrollment in local high schools and the college), those seeking retraining for the workforce, international students, students learning English, and Continuing Education students.

Green River's service areas are increasingly ethnically diverse, comprising African Americans, African immigrants, Asian Americans, Asians, Latinx, Native Americans, Pacific Islanders, and Middle Eastern Americans, among other communities.

We commit to be an anti-racist institution where all students, faculty, and staff receive the access, resources, and services needed to achieve their educational, career, and personal goals. Green River College makes social and economic justice, equity, and inclusion our highest priorities.

The Green River College definition of equity encompasses all identities, including but not limited to race, ethnicity, economic status, gender identity, sexual identity, disability, religion/spirituality, immigration status, age, and culture. We understand individual needs vary widely, and the effects of discrimination and historical oppression must be taken into account while aiming for equitable opportunities and outcomes for all.

• Compile, monitor, and present summarized budget information to the Dean for the STEM divisional budgets, including the general fund, co-op allocations, part-time hourly lines, specialized grants, and instructional contracts.

• Query complex student and institutional data systems (such as ctcLink, Navigate 360, etc.) to generate analytical reports on enrollments, student-faculty ratios, faculty loads, and FTE production to aid in executive decision-making.

• Coordinate class schedule activities with division programs, including managing timelines and worksheet verification and delivery.

• Coordinate purchasing activities including creating requisitions, expense reports and maintaining a…