Contract Administration Specialist

Overview

THIS POSITION IS OPEN UNTIL FILLED. APPLICATIONS RECEIVED ON OR BEFORE FEBRUARY 11th, AT 11:59 PM WILL BE GIVEN PRIORITY CONSIDERATION. The City of Auburn Public Works - Engineering department is looking for a talented Contract Administrative Specialist to add to our team. If you are an independent worker and are comfortable in a digital environment, we would love to hear from you.

This position will provide the opportunity to work with a dynamic, team‑oriented group and will enhance knowledge of public contracting and managing successful public works or private development construction projects.

This position performs contract administration work in support of public works professional service agreements, capital project construction, and developer‑related projects. The position’s activities and accuracy of work impact the City’s Certification Acceptance status for federally funded projects. The position works with Project Engineers, Construction Inspectors, contractors, developers, and property owners.

In this role you will have opportunities to learn about the type of projects involved and to review project information via the Interactive Projects Mapping Tool.

• Prepare and process contract and related legal documents, project correspondence, and coordinate construction meetings for developer public facility extension agreements and formally bid and non‑formally bid construction contracts from application/solicitation through completion.
• Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public works projects.
• Process and track the status of contractor submittals, required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
• Process complex purchase orders; prepare pay estimates and invoices for contracts and agreements for approval; assist project managers by monitoring project budgets.
• Provide key technical and administrative support to the City’s Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.

• Graduation from high school, or equivalent AND two years of full‑time related work experience; advanced skills and experience in computer programs (Outlook, Word and Excel) required.
• OR any combination of relevant education and experience demonstrating knowledge, skills, and ability to perform the essential elements and responsibilities listed.

• Previous experience in public works construction and/or contract administration in a municipal environment is highly desirable.

• Competitive salary with scheduled step increases on an annual basis
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 11 days of paid vacation per year
• 2 paid floating holidays per year
• VEBA (tax‑free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• and more

The City of Auburn was incorporated in 1891 and serves over 80,000 residents and hundreds of businesses across more than 29.8 square miles. The City values diversity, equity, and inclusion and is an Equal Employment Opportunity (EEO) Employer. We encourage applicants of all backgrounds to apply and strive for racial, social, and economic equality for ALL people in our community.

READY TO APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or require accommodations, contact the recruiter listed in this job announcement or at human resources.

Selection procedure:
The City uses an anonymous application process to reduce bias during initial screening. Hiring managers will not view attachments to your application during the initial screening. Please submit a complete and updated application and thoroughly answer supplemental questions before the deadline.

Communication:
We primarily communicate via email during the recruitment process. Please monitor your inbox and junk mail folders for messages from auburnwa.gov and

Contact information:
Chardae Gillespie, HR Coordinator, email: cgillespie.