HCM Consultant Palo Alto, CA

HCM Consultant (Full Time Employee) job at Rubrik, Palo Alto, CA.

Reporting to the Senior Manager of HCM, Rubrik is seeking an HCM Consultant (FTE) to join our world‑class People organization as we scale at a rapid pace. As a key member of the People team, this role will be responsible for harnessing our mission, values, and culture to provide strategic consulting, and in partnership with IT, manage projects and priorities for Workday HCM, Greenhouse, and other HR applications.

This position is located in Palo Alto and follows a hybrid schedule (3 days in the office).

This role is responsible for HCM consulting and advising to various People Team COEs as well as cross‑functional teams such as Finance, Stock Admin, Payroll, and other groups requiring People data. Once a project is approved, the role will create or drive the creation of project requirements, develop business process design, provide requirements and feedback on test case creation, support change management, business readiness, program roll‑out, and provide support for time‑sensitive issues.

Fostering a strong partnership with IT is key, as their team manages configuration, build, deployment, complex reporting/data loads, and other technical project work.

This is an exciting opportunity to combine strategy with creativity and cross‑functional partnership to drive business impact.

• Work with customer groups (Total Rewards, Talent Acquisition, Talent Development, People Operations, and others) to gather new system requirements and create project and budget justification analysis and presentations.
• Drive clean project and task request data in the ticketing system, ensure high‑level descriptions and other relevant data are available to create a prioritized monthly recommended project list that aligns to resource availability, business group readiness, and business impact.
• Demonstrate expertise in efficiently prioritizing identified issues and collaborating seamlessly with IT to resolve them, ensuring transparency and clear communication of resolution progress to testers and stakeholders.
• Keep current on key HR systems technology & trends; network with other companies and professional organizations to stay abreast of best practices in HR systems and reporting technology.
• Act as a point of contact for all HR technology‑related requests, ensuring clear communication and appropriate responses.
• Analyze existing internal processes and systems to pinpoint areas for improvement and recommend innovative solutions that help our team and cross‑functional partnerships become more efficient and effective.
• Proactively seek and implement areas for improvement or opportunities to enhance system processes, usability, and efficiency, with a strong emphasis on optimizing Rubrikan and team experience.

• Provide strategic consultation for our People team to thoroughly assess, define, and align business objectives with organizational goals.
• Leverage data and metrics to help drive and deliver actionable insights and strategic recommendations that enhance business outcomes.
• Plan, gather and clearly document the business needs (requirements) of stakeholders using techniques such as detailed requirements documentation, use cases, wireframes, current/future state process flows, etc.
• Demonstrate expertise in efficiently prioritizing requirements based on business need and ROI.
• Conduct comprehensive fit‑gap analysis of signed‑off requirements against system capabilities (Workday, Greenhouse, etc.) to assess feasibility and ensure alignment with technological solutions, in partnership with IT where applicable.
• Develop rough test case requirements to be leveraged by the HCM team member in India responsible for project testing strategy and detailed case development.
• Demonstrate expertise in efficiently prioritizing identified issues and collaborating seamlessly with IT to resolve them, ensuring transparency and clear communication of resolution progress to testers and stakeholders.