Accounts Payable Analyst

Job Summary

To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. The employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services.

Advanced customer support includes liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and institution customers both within and without the institution.

• Audit and pay invoices:
  Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account.
  
  Communicate any discrepancies with various departments, i.e. vendor, third‑party organization(s).
• Resolve outstanding payment issues:
  Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues, including solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.
• Ensure customer satisfaction:
  Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction.
  
  This includes verifying Receiving and Distribution had the items received in the PSFIN.
• Audit and pay check requests:
  Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Communicate any discrepancies with various departments, i.e. vendor, third‑party organization(s).
• Record retention:
  Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.
• Audit and pay employee travel:
  Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.
• Other duties as assigned:
  Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

• High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience.
• Associate's degree from an accredited college or university with 2 years of related experience.
• Bachelor's degree from an accredited college or university.

• Relevant experience with, and understanding of, People Soft v9.2 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System);
  Familiarity of contract administration.
• This position must be able to communicate effectively and efficiently via in‑person, phone, email and via messaging. They must have the verbal skill to meet this requirement. This position needs to be able to use a computer to type and use a mouse, so they need…