Project Administrator

Overview

Website:

Job Type: Full-Time

We are seeking a highly organized and detail-oriented Project Administrator to support our fast-paced construction finishing team. This role requires strong time management, accuracy, and the ability to prioritize effectively in a high-volume, deadline-driven environment. Responsibilities include preparing estimates, entering and processing new orders, and coordinating schedules to keep projects moving efficiently. The ideal candidate is self-directed, able to manage multiple tasks simultaneously, and consistently attentive to detail.

This is a key administrative role within our operations, offering growth opportunities for candidates who perform well in a dynamic setting. Training will be provided.

About Us:

At Merit Flooring, Inc., we have been an industry leader for over 65 years. Established in 1957, we have expanded to manage commercial finishes and flooring projects throughout the southeast. We are committed to delivering exceptional results while maintaining a positive and fulfilling work environment. We foster teamwork, embrace flexibility, and invest in professional development to ensure our team members are empowered, motivated, and equipped to achieve outstanding outcomes for our clients.

• Review construction plans with the estimating team and complete material and labor take-offs to support accurate project pricing.
• Coordinate closely within the estimation team to prepare accurate, timely project quotes and pricing packages.
• Prepare detailed cost breakdowns and proposals for builder accounts.
• Review, verify, and refine quotes to ensure pricing accuracy, completeness, and competitiveness.
• Monitor builder portals and project schedules to ensure accurate production and material timelines, updating schedules as needed and maintaining clear notes on all changes.
• Communicate with builders and job site superintendents to provide responsive, professional service and assist with issue resolution.
• Maintain organized records, documents, and files related to builder accounts, construction plans, and project documentation.
• Support procurement activities and assist with inventory coordination and tracking.
• Provide ongoing administrative support to ensure smooth daily operations.
• Manage incoming department calls, emails, and inquiries promptly and professionally, directing items to the appropriate team members when needed.

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and changing schedules in a fast-paced environment.
• Exceptional attention to detail and accuracy in documentation, data entry, and record-keeping.
• Proven experience in an administrative, estimating, scheduling, or purchasing role (preferred)
• Ability to work effectively both independently and as part of a collaborative team, with a proactive, solutions-focused mindset.
• Excellent written and verbal communication skills, with a professional and client-focused approach.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and general comfort with learning new software systems.
• Strong problem-solving skills and the ability to adapt quickly as priorities shift throughout the day.
• Knowledge of construction materials and basic project workflows (helpful but not required)
• Commitment to providing a high level of service to builders, client accounts, and internal teams.

• Health Insurance with HSA
• Paid Time Off and Sick Leave
• Professional Development (I.E. training programs and workshops)

If you are a highly motivated individual with excellent organizational skills, we encourage you to apply. Please submit your resume, cover letter, and any relevant certifications to

Merit Flooring, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.