Administrative Assistant

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers across four campuses in Augusta and locations throughout the state. We are a world‑class academic health center committed to groundbreaking research, clinical excellence, and experiential learning.

Job : 287037
Location: Augusta University
Full/Part Time: Full Time

This position provides administrative and grant support to the Division of Rheumatology faculty, Business Manager, and fellows. The role serves as fellowship and grant coordinator, supporting publications, web‑page management, and overall departmental operations.

• Administrative: Calendar and correspondence management for the Division Chief and Rheumatology faculty; phone and visitor assistance; curriculum inventory and observership paperwork; travel coordination; clinic cancellation paperwork;
  Qgenda management; OPPE and faculty evaluations using the PACT system.
• Grant Coordinator: Pre‑award grant submission with Business Manager; monitoring grant funding and subcontracts; arranging grant meetings; coordinating subcontracts and data analyst support.
• Post‑Award: Monitoring grant funding, arranging club meetings for subcontracts, coordinating travel for ASBMR, NIH & TBN, and facilitating De‑FOC activities.
• Fellowship Coordinator: Managing interview schedules and eligibility screening via ERAS; coordinating interview invitations; creating match lists; managing onboarding, ACGME accreditation record keeping, and duty hour documentation; scheduling faculty speaker events.
• Publications: Assisting faculty and fellows with manuscripts; managing End Note applications for approximately 12‑15 publications annually.
• Webpage: Maintaining the Rheumatology departmental webpage.
• Other: Performing all other related duties as assigned.

• Associate's degree from an accredited college or university in a related field and four years of progressively responsible administrative support experience.
• OR High school diploma/GED and seven years of progressively responsible administrative support experience.

• Ability to maintain confidentiality.
• Excellent interpersonal, verbal, and written communication skills.
• Detail‑oriented with strong prioritization and organizational skills.
• Proficiency in Microsoft Office and other computer software/databases.

Shift: Days, Monday‑Friday
Pay Band: B5
Salary Range: $17.88 - $21.92 per hour (commensurate with qualifications within range)
Recruitment Period:
July 25, 2025 - Until Filled
Benefits include health, dental, and life insurance;
Teachers Retirement System or Optional Retirement Plan; paid vacation, sick leave, and 13 paid holidays. Full‑time employees employed for more than six months may qualify for Tuition Assistance.

• Background check required prior to employment; credit check and motor‑vehicle reports may be required for trust positions or vehicle use.
• Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework; foreign‑trained candidates must provide credential evaluation.
• All employees must adhere to cybersecurity and privacy policies.

Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Visit the Augusta University careers portal at here.
If applying externally, select “University Faculty & Staff >
External Applicants.”
For internal applicants, select “University Faculty & Staff >
Internal Applicants.”
For assistance, contact 706‑721‑9365.