Administrative Assistant

Position: Administrative Assistant 3
* Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary

This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of a Vice President, the Provost, or Dean to relieve supervisor of varied clerical and administrative responsibilities. Duties include, but are not limited to, serving as the institutional liaison in all aspects of office operations including coordination of departmental administrative assistants in college-level activities; coordination and management of the daily activities and schedules of the Dean and Associate Deans;

preparation of written correspondence; creation of meeting agendas; development of handouts and presentations to include information research. Must possess the ability to prioritize and manage conflicting deadlines, multi-task, exercise sound independent judgment and maintain a high level of confidentiality. Must demonstrate initiative and flexibility. Must be able to communicate in a professional manner with others in the university and community.

Responsibilities

The responsibilities include, but are not limited to:

Decision Making and Problem Solving

Act as resource for decision-making and problem-solving resolution for all departments and programs reporting to the Dean of the College of Science and Mathematics.

Office Operations professionalism

As needed to maintain professionalism, consistency and efficiency in office operations, provide guidance to college and department classified staff.

Coordination with Business Operations Specialist

In coordination with Business Operations Specialist, handle financial matters including but not limited to People Soft and p-card expenditures, processing of travel requests and reports, and Foundation account expenditures.

Responsible for a variety of personnel actions

Responsibility for a variety of personnel actions requiring comprehensive knowledge of People Soft HRMS, university hiring guidelines and procedures, faculty contracts, records management, etc.

Project management and initiatives

Management of special projects and initiatives, as assigned by the Dean, acting in coordination with the Associate Deans and Department Chairs.

Design, develop, and manage special events

Design, develop, and manage special events as assigned by the Dean or requested by Associate Deans.

Represent the College on standing and ad hoc committees

As assigned by the Dean, represent the College on standing and ad hoc committees and work groups.

All other duties as assigned

All other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five years of directly applicable experience

OR

High school diploma/GED from a recognized State or Federal accrediting organization and eight years of directly applicable experience

Previous reporting relationship to senior leadership position is desirable.

Familiarity with institutional structures in Augusta University academic and business units, the University System of Georgia, and the Board of Regents.

Working knowledge of BANNER, Crystal reports, Carousel (digital signage), social media outlets, and the ability to maintain and update the College website are also desirable.

Preferred Qualifications

Previous reporting relationship to senior leadership position is desirable.

Familiarity with institutional structures in Augusta University academic and business units, the University System of Georgia, and the Board of Regents.

Working knowledge of BANNER, Crystal reports, Carousel (digital signage), social media outlets, and the ability to maintain and update the College website are also desirable.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality

Excellent interpersonal, written and verbal communication skills

Detail-oriented with strong organizational, prioritization and multi-tasking skills

Must possess a strong sense of initiative, the ability to multi-task efficiently, to prioritize, and to work independently.

Ability to maintain a high degree of professionalism and confidentiality at all times.

Must be able to independently review, analyze and determine course of action for daily challenges across all areas of office operations; must act as expert content resource; must manage conflicting priorities with varying internal and external deadlines; must exercise a high degree of independent…