Administrative Assistant - MCG-Otolaryngology

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

• Job : 295649
• Location: Augusta University (Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904)
• Employment: Full Time

The position provides administrative support to Otolaryngology faculty in a busy medical practice. Duties include phone coverage; scheduling patient visits and surgeries; assisting with dictation and clinical documentation; handling correspondence; routing grant applications; maintaining calendars; coordinating meetings and travel; preparing teaching materials; arranging visitor itineraries; managing filing; ordering supplies; and performing related duties as assigned.

• Admit and support Vice Chair of Clinical Affairs/Clinical Service Chief, Surgical Director of Augusta University Thyroid and Parathyroid Center, Director of Research, and Assistant Dean of GME/Associate DIO; also support total six faculty, two limited term instructors, and five APP positions.
• Provide general administrative support: phone coverage, distribute electronic faxes and mail, inventory office supplies, maintain shared copier and printers.
• Coordinate medical student clerkship activities: route applications to faculty, distribute welcome letters, literature, rotation evaluation, schedule off‑site rotations, support scholarships.
• Maintain and edit departmental website, publish newsletter, manage social media accounts.
• Assist business manager, office manager, residency coordinator and other staff with special projects and departmental events.
• Perform all other job‑related duties as assigned.

• Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; OR a high school diploma or GED and six years of progressively responsible experience in administration support positions.

• Administrative experience in a clinical or academic setting.

• Basic medical terminology preferred.
• Demonstrated teamwork experience.
• Proficiency in Microsoft Office and other computer software/databases.
• Deep understanding of how to communicate and act on Augusta University values.

• Punctual performance of all job duties.
• Demonstrated project management skills.
• Excellent interpersonal, written, and verbal communication skills.

• Maintain confidentiality.
• Exhibit professional code of ethics.
• Respond to sensitive inquiries.
• Maintain a professional work environment.
• Commitment to the development of a student‑centered residential campus environment.
• Manage multiple projects while supervising student employees, answering phone, and performing business processes.

Shift: Days;
Monday – Friday
Salary: $15.77 – $18.89 per hour (within the established range).
Pay Band: B2.
Position is fully or partially funded through external sources; continued employment contingent on availability of funds.
Recruitment period:
Until filled.
Benefits include health, dental, life insurance, Teachers Retirement System or Optional Retirement Plan, earned vacation, sick leave, and 13 paid holidays. Full‑time employees with more than six months may be eligible for Tuition Assistance Program.

• All selected candidates must pass a…