Administrative Assistant

Overview

Spectrum Center Schools and Programs
, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude to everything you do — We Should Talk!

• As an Administrative Assistant
  , you will play a vital role in keeping our school running smoothly and efficiently. Serving as a key partner to the Program Director, you’ll help drive the day-to-day administrative operations that support our staff, students, and families. This is more than an office role — it’s an opportunity to contribute to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact.
• Serve as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.
• Manage incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team members.
• Order and maintain office and classroom supplies and equipment to support seamless daily operations.
• Prepare and distribute correspondence, reports, and other printed materials in a timely and organized manner.
• Organize and maintain student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.
• Support school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families.
• Partner with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.
• Assist with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.
• Participate in and support school events, activities, and special projects as requested.
• Provide flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success.

• Associate's degree or higher in a closely related field of study.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1 year prior experience in an administrative role, preferably in an alternative, special education and/or behavioral health program setting.
• Experience working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.
• Strong reading, writing, analytical, and interpretation skills for detailed reports, business correspondence, learning materials, announcements, etc.
• Experience with program management and/or development and working with databases/spreadsheets.
• Ability to manage complex and/or sensitive information with confidentiality and objectivity.
• Strong prioritization, organization, and attention to detail with ability to meet deadlines.
• Ability to present information and respond to questions from staff, students, parents and the general public.
• Motivation, flexibility, and adaptability to changing priorities and new initiatives.
• Strong communication, problem solving, and decision-making skills; proficiency with technology including Microsoft Office and basic office equipment; experience with database entry.

Learn more about our history, our mission and the program services we provide by visiting the link below:

• (Use the "Apply for this Job" box below). With Purpose

• Comprehensive Medical, Dental and Vision Plans
• FREE Telehealth and Virtual Counseling Sessions
• FREE Health Advocacy Services and 24/7 Nurse Line
• Company Paid Life & Disability Insurance
• Company Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Legal Services Insurance
• Pet Health Insurance
• Accrual-based Paid Time Off
• School Hours and Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401k Retirement Saving Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And So Much More!

If you're ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future —
This Is Your Chance !

Join us and together, we can empower students to overcome challenges, build confidence and unlock their full potential!

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.