Administrative Assistant

Gateway Foundation, Inc. is a national non‑profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high‑quality clinical services as a recognized leader in evidence‑based treatment proven to get results. By joining our team, you’ll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice.

You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you’ll discover personal and professional fulfillment by aligning your career with your values.

• Opportunity to make a positive impact on a marginalized population
• Exposure to diverse patient demographics
• Focus on driving change, tracking progress, and improving care
• Development of skills in a unique healthcare setting

This position is located at the Fulton Reception and Diagnostic Center (FRDC) at 1393 Route O, Fulton, MO 65251. Operated by the Missouri Department of Corrections, this minimum‑security, male‑only diagnostic prison serves as an entry point for processing and assessing new inmates entering the state system. The Admin Assistant performs office and administrative support duties including composing and typing correspondence and documents, compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record‑keeping and filing systems, scheduling meetings and conferences, and receiving and screening visitors and telephone calls.

They serve as an administrative liaison between the assigned department/center and other Gateway components by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.

• Compose and type a variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; use standard computer word processing, database and spreadsheet applications. Proofread and edit final draft materials for accuracy, consistency, and clarity.
• Compile data from a variety of sources such as logs, lists, invoices and treatment records, and prepare regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance.
• Administer or process routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
• Depending on the area assigned, assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
• Maintain record‑keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
• Complete requisitions for approved office supplies, and standard department/center inventory as requested. Accept receipts and invoices for non‑routine expenditures, and obtain necessary authorizations for payment.
• Schedule meetings and appointments. Make routine travel and conference arrangements as directed.
• Serve as an administrative liaison between the assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
• Receive and screen visitors and telephone calls, and notify appropriate personnel, or record messages.
• Perform a variety of general office and administrative duties such as photocopying and assembling documents, sorting…