Executive Assistant, Office President

Executive Assistant, Office of the President

Job

Location:

Augusta University

Full/Part Time:
Full Time

The Executive Administrative Assistant provides advanced administrative and operational support to the President and the Executive Vice President for Strategic Effectiveness under the direction of the Deputy Chief of Staff. The position is responsible for executing day‑to‑day administrative functions, coordinating schedules and meetings, preparing correspondence and materials, and supporting efficient office operations. This role requires a high level of professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast‑paced executive environment while following established procedures and guidance.

• Executive Administrative Support: Provide calendar management, scheduling, meeting coordination, and daily workflow support. Coordinate travel arrangements, itineraries, reimbursements, and related documentation. Prepare, format, edit, and distribute correspondence, memorandum, reports, agendas, and presentation materials. Track action items, follow up on requests, and ensure timely completion of assignments originating from executive offices.
• Office Operations and Coordination: Serve as an administrative point of contact for the President’s Office and the Office of Strategic Effectiveness. Coordinate logistics for executive meetings, retreats, and events, including room scheduling, catering requests, technology coordination, materials preparation, and attendance tracking. Maintain organized electronic and physical filing systems for executive correspondence, meeting materials, and records. Process purchasing requests, invoices, travel authorizations, reimbursements, and other routine administrative transactions in partnership with the Business Operations Analyst.
• Communication and Administrative Support: Draft routine correspondence and communications on behalf of executive leadership using established formats and templates. Coordinate the flow of information between executive leadership and internal departments to support efficient office operations.
• Confidentiality and Professionalism: Handle sensitive and confidential information with discretion and professionalism. Represent executive offices with courtesy and professionalism in interactions with faculty, staff, students, governing boards, and external stakeholders, exercising sound judgment on routine administrative matters.
• Additional Administrative Duties: Provide support for committees, task forces, and special projects as assigned by the Deputy Chief of Staff. Assist with maintaining calendars, documentation, and deadlines related to executive initiatives. Mentor and train new administrative assistants within the division.

Educational Requirements: Bachelor’s degree from an accredited college or university with a minimum of 3 years of senior leadership administrative support experience or an Associate’s degree with a minimum of 5 years of senior leadership administrative support.

Other

Required Qualifications:

Enthusiasm for working in an environment where changes are frequent, structure is evolving, and flexibility and teamwork are necessary.

Required Experience: Experience supporting executive leadership in higher education or a complex organizational environment. Experience coordinating meetings, events, or board‑related activities.

Masters degree from an accredited college or university and 1 year related experience.

Knowledge of institution software and systems.

Knowledge of institution and Board of Regents policies and procedures.

Previous experience in an executive level office serving as administrative assistant.

Proven administrative/organizational skills to manage a highly confidential and extremely busy executive office.

Enthusiasm for working in an environment where changes are frequent, structure is evolving, and flexibility and teamwork are necessary.

Strong desire to use and encourage creative thinking to appropriately challenge current practices.

Knowledge: Knowledge of standard administrative…