Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The President's Office division is made up of bold, energetic and entrepreneurial leaders in policy and planning, strategic communications and marketing, and administrative and fiscal operations who advance Augusta University's mission.

Job Summary

The Administrative Assistant II provides administrative and operational support to the Office of the President and the Office of Strategic Effectiveness. The position is responsible for meeting setup and logistics, records management, filing, and general office support duties. This role supports daily office operations by ensuring meetings, materials, and administrative processes are organized, accurate, and completed in a timely manner in accordance with established procedures.

The Administrative Assistant II serves as sometimes, the first point of contact for the office, providing professional, courteous, and responsive customer service to faculty, staff, students, and external visitors, and ensuring inquiries are addressed promptly or referred appropriately in support of a positive and efficient office environment.

Responsibilities

The responsibilities include, but are not limited to:

Meeting and Event Support:
Coordinate logistical support for meetings, including room reservations, room setup, technology coordination, and catering requests. Prepare and distribute meeting materials, agendas, and handouts as directed. Assist with tracking attendance and maintaining meeting-related documentation. Support on-site meeting and event setup and breakdown as needed.

Records Management and Filing:
Maintain organized electronic and physical filing systems for correspondence, meeting materials, and office records. File documents accurately in accordance with office procedures and records-management requirements. Assist with retrieving records and materials upon request.

General Office and Administrative Support:
Perform routine administrative duties such as answering phones, copying, scanning, mailing, data entry, and document preparation. Serve as a point of contact for routine office inquiries and route requests appropriately. Assist with processing basic administrative transactions such as purchasing requests, invoices, and travel documentation, as assigned. Support calendar maintenance and scheduling assistance as directed.

Confidentiality and Professionalism:
Handle sensitive and confidential information with discretion and professionalism. Represent executive offices with courtesy and professionalism in interactions with faculty, staff, students, governing boards, and external stakeholders. Follow direction and established office protocols while exercising sound judgment on routine administrative matters.

Additional Administrative Duties:
Provide administrative support for committees, task forces, and special projects as assigned by the Deputy Chief of…