Office Coordinator

* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Division of Auxiliary Services is responsible for the management and oversight of Augusta University's retail activities.

Job Summary

This position is responsible for providing support to department director, by planning, organizing and managing all administrative functions.

Responsibilities

The responsibilities include, but are not limited to:

Administrative Operations

Provides customer service to students, employees and visitors; responsible for all administrative functions of the department; performs critical assessment of office operations to ensure efficiency of operations; delegates and prioritizes work requests to staff team; reviews and approves and records time for staff.

Departmental Operations

Process all department billing to include Banner billing for taxable and non-taxable accounts; reconcile deposits and departmental financial activities. Duties include monitoring vendor payments; requisition creation and approval for campus as well as assigned AUMC cost centers; processing check reimbursements, IDRs, and deposits; p-card management; and other duties as assigned. Process vendor payments and cost transfers for assigned AU Health cost centers.

Create daily and monthly reports that details expenses and revenue of the department;
Follows up on work requests to assure completion in a timely and accurate manner.

Personnel Administration

Trains and supervises support staff within the department, maintain payroll and leave records, responsible for ensuring staff knowledge of the business processes within the department. Counsels staff to resolve problems in order to improve competency and efficiency; responsible for timely processing of personnel paperwork for staff and faculty positions. Initiates all personnel actions including ePARs, employment requests, faculty employment requests, applicant clearinghouse forms, etc.

Financial Operations

Must be able to get access to P-card for making purchases. Responsible for managing budgets to include the purchasing of office supplies, equipment, etc. using p-card or departmental requisition; reviews, authorizes and submits requisition, IDRs, check requests and budget amendments.

Communication & Policy Compliance

Serves as a resource to staff and students to ensure administrative policies and procedures, programs etc., are communicated and monitored for compliance.

Account Management

Reconciles the departmental accounts including records of deposits and accounts receivable;
Assists department director with managing the financial operations of Copy and Print Services including annual budget planning, and closely monitoring revenue and expenses; trains staff in policies and procedures.

Other duties

Responsible for special projects as assigned by the director; performs other functions as requested by the department, division or the university.

Required…