Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

Job Summary

Reporting to the Associate Vice President for Community Engagement, the Administrative Assistant II will perform administrative and operational functions for the AVP and the Community Engagement team with considerable latitude for exercising independent judgement and discretion.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT TO AVP & DEPARTMENT:

* Support travel arrangements and expense reimbursements for the AVP and other department team members as needed.

* Coordinate AVP's schedule, booking meetings, reserving rooms, and preparing agendas or materials as appropriate.

* Develop and manage shared calendars to help the team plan efficiently.

* Implement and maintain administrative systems to streamline work, improve, date accuracy, and reduce redundancies.

* Maintain accurate administrative and financial records to support audits and reviews.

OFFICE EFFICIENCY & SUPPORT SERVICES:

* Serve as the front-line contact for campus and community partners via phone and in person.

* Maintain an organized and efficient office environment, including supplies inventory and order placement.

* Keep up-to-date compliance files, forms, and administrative records that supports smooth day-to-day operations.

* Identify and recommend process improvements to enhance administrative efficiency across the team.

EVENT & PROGRAM SUPPORT:

* Coordinate logistics for community engagement events, meetings, and activities including reserving spaces, handling RSVPs, setting up venues, ordering catering, and preparing materials.

* Assist with pre-and post-event administrative tasks to ensure seamless program execution.

* Maintain event calendars and collaborate with team members to promote participation and engagement.

FINANCIAL & PURCHASING SUPPORT:

* Assist with processing budget-related documents such as requisitions, invoices, and expense reports.

* Prepare monthly standardized budget reports to track spending and inform decision-making.

* Liaise with vendors and campus offices to facilitate purchases…