Business Operations Specialist

Job Summary

This position reports to the Department Administrator and assists with the administrative, financial, and educational missions of MCG Academic Affairs. The role serves as a liaison between various MCG offices, supports budgeting, procurement, personnel management, and ensures compliance with institutional policies.

• Health Sciences Campus – 1120 15th St, Augusta, GA 30912
• Summerville Campus – 2500 Walton Way, Augusta, GA 30904

• Assist the Department Administrator in conducting the administrative, financial, and educational missions of MCG Academic Affairs.
• Serve as liaison between MCG Academic Affairs Vice Dean's office, MCG Admissions, MCG Evaluation Services, MCG Regional Campuses, Office of Learner Affairs, Continuous Professional Development, and other internal and external customers.
• Assist with managerial planning and administration of finances, facilities, and review and implementation of departmental and institutional policies and procedures.
• Participate in budget planning, project assessments, and administrative support expenses.
• Oversee departmental operations including purchasing, supply/asset management, inventory, annual training and compliance, and leave monitoring.
• Act as departmental contact for budget, invoicing and bookkeeping during absence of the Department Administrator.
• Maintain receipts and invoices for P-card purchases, reconcile statements with purchase receipts, and submit for signature and audit.
• Identify and resolve any incorrect charges or errors on the Bank of America statement.
• Maintain P-card purchase records and bank statements for all MCG Academic Affairs Regional Campuses.
• Review and approve all requisitions for office supplies, health eShop, and special orders ensuring compliance with State and Institutional requirements.
• Initiate and submit requisitions for office furniture/supplies and educational materials including computers, laptops, simulators, etc.
• Collect supply order packing slips to verify receipt of items and enter the receipts into People Soft to close out requisitions.
• Monitor open encumbrances for purchase orders and ensure timely closure.
• Audit and process payments; resolve accounting discrepancies and irregularities and ensure accurate recording and analysis of revenues/expenses.
• Maintain, analyze budgets, and prepare periodic reports; recommend efficient use of resources and strategic financial solutions.
• Analyze financial data, trends, costs, revenues, commitments, and obligations to project future revenues/expenses.
• Assist with completion of special projects, surveys, and questionnaires pertinent to financial functions.
• Review projected budgets for compliance with policies and procedures.
• Assist with the management of personnel, recruitment of staff and faculty, attendance reports and leave requests.
• Assist with travel documentation and staff training procedures related to OAA administrative functions.
• Develop, monitor, and route contracts for student housing, venue rentals, and service-level agreements.
• Develop and analyze statistical information regarding budgets, employing methods to improve operations.
• Resolve problems timely with equitable and efficient solutions.
• Assist in preparation of Academic Affairs budgets, compile data for projections, and analyze departmental allocations.
• Ensure faculty, staff & MD/PHO students are assigned correct distribution codes.
• Manage personnel and non-personnel budgets, approve requisitions related to purchases, and monitor expenditures.
• Verify monthly that expenditures and accounts are accurate and funds allocated appropriately; submit epar transactions to correct salary discrepancies.
• Prepare budget analysis, compile & report statistical data to Vice Dean and MCG Office of Operations.
• Implement and maintain the local and statewide Department Emergency Preparedness Plan (DEPP).
• Conduct staff, faculty, and student training as needed; maintain an accurate phone tree for emergency contacts.
• Assist with financial operation activities, including preparation of original budget, financial reports, statements, and monthly reconciliations.

Bachelor's degree from an accredited…