Executive Assistant

Cookerly PR is seeking a highly organized, proactive and professional executive assistant to the CEO at our growing integrated communications firm. The ideal candidate will thrive in a fast-paced, client-focused environment, ensuring the CEO is well-prepared and operations run smoothly. This role requires excellent communication skills, attention to detail and the ability to anticipate daily agency and client needs.

• Manage and organize CEO’s schedule and appointments.
• Handle incoming calls, emails and correspondence in a professional and timely manner.
• Prepare, proofread and distribute documents, reports, presentations, spreadsheets, etc.
• Coordinate meetings, conferences and speaking engagements.
• Maintain filing systems (digital and physical) to ensure accurate and current recordkeeping.
• Support new business development efforts with research, pipeline management, preparation of pitch materials and more.
• Track deadlines, media opportunities and other client deliverables (in support of CEO’s client roster).
• Assist in development and coordination of CEO’s board positions.
• Order and manage office supplies and equipment, in support of office manager.
• Assist with expense reporting, billing projections and monthly estimates, invoicing and budget tracking, as needed.
• Support onboarding and HR-related administrative processes as needed.
• Maintain confidentiality of sensitive information and uphold organizational policies.
• Provide general office support to internal team and visitors.

• Bachelor’s degree in communications, marketing, business or related field preferred.
• 3+ years of experience as an executive assistant, preferably in a fast-paced professional services environment.
• Outstanding written and verbal communication skills.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Proficiency in Microsoft Office Suite and other project management tools; expertise in Excel preferred.
• Eagerness to learn PR SaaS-focused platforms to support possible agency and client needs.
• Professional presence and client service mindset.
• Ability to stay calm under pressure, meet deadlines and handle confidential information with discretion.
• Full-time, in office position (Monday to Friday), with occasional after-hours support for events or major agency initiatives.
• Competitive salary commensurate with experience.
• Benefits package may include health, dental, vision and other plans, 401(k) with employer matching, paid time off, company holidays, and free parking, gym membership and personal trainer.