Business Operations Specialist

Job Summary

This position reports to the Department Administrator and assists in conducting the administrative, financial, and educational missions of MCG Academic Affairs. The role serves as a liaison between the Vice Dean’s office, admissions, evaluation services, regional campuses, learner affairs, and continuous professional development, and manages departmental finances, facilities, and policy implementation.

• Participate in budget planning, project management, and administrative support expenses.
• Oversee departmental operations including purchasing, supply/asset management, inventory, annual training, compliance, and leave monitoring in the absence of the department administrator.
• Serve as departmental contact for budget, invoicing, and bookkeeping.
• Act as P‑Card holder for Academic Affairs/MD/PHO/Regional Campuses; initiate and submit payments for approved purchases, shipping, dues, conference registrations, ensuring compliance with state and institutional requirements.
• Maintain receipts and invoices for P‑Card purchases, reconcile Bank of America statements, identify errors, and conduct vendor follow‑up.
• Review and approve requisitions for office supplies through Health eShop, ensure compliance with state and institutional requirements, and maintain procurement records.
• Collect supply order packing slips, verify receipt of items, and enter receipts into People Soft to close requisitions.
• Monitor open encumbrances, audit payments, resolve accounting discrepancies and irregularities, and produce accurate financial analysis and weekly reports.
• Analyze financial data to recommend efficient resource use, provide strategic recommendations, and project future revenues/expenses.
• Assist with special projects, surveys, and questionnaires related to financial functions, ensuring compliance with institutional guidelines.
• Review projected budget for compliance with policies and procedures; assist with daily operations, procurement, and office management across Academic Affairs.
• Interact with faculty and staff regarding departmental policy, procedures, and philosophy; exercise sound judgment and decision‑making skills.
• Manage facilities for regional campuses, Education Commons, Pavilion, and admissions offices; coordinate renovations and ensure maintenance and equipment availability.
• Perform personnel management functions and participate in recruitment of staff and faculty, including attendance, leave requests, travel arrangements, and staff training.
• Develop, monitor, and route contracts for student housing, venue rentals, and service‑level agreements.
• Develop and analyze statistical information regarding budgets; implement improved operational methods and resolve problems efficiently.
• Develop, implement, and maintain the local and statewide Department Emergency Preparedness Plan (DEPP); conduct training and maintain accurate emergency contacts.
• Assist the Department Administrator with financial operations, including original budget preparation, monthly and annual financial reports, and reconciliation of Wellstar Mission funds and merger accounts.
• Prepare budget analysis and compile statistical data for the Vice Dean and the Office of Operations.
• Other duties as assigned.

Bachelor’s degree from an accredited college or university in Business Administration or a related discipline and 1 year of administrative and/or management experience, OR Associate’s degree and 2 years of relevant experience, OR High School diploma, GED or equivalent and 3 years of administrative and fiscal management experience.

Preferred Experience:

People Soft experience and specialized knowledge related to student programs.

Excellent customer service, interpersonal, multi‑tasking, organizational, and verbal/written communication skills.

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.

Ability to coordinate multiple projects simultaneously, meet deadlines despite interruptions, maintain confidentiality, keep accurate records, and make independent decisions.

Knowledge and direct experience in financial and budgetary…