Grants and Contracts Specialist

Grants and Contracts Specialist

Job

Location:

Augusta University

Full Time

The position of Grant and Contract Specialist provides administrative support to the Grants and Contracts/Senior Grant and Contracts Officers, Assistant Director and Director of Pre-Award Services. The role serves as the primary interface with academic units (faculty, staff, and administrators) for all sponsored program and clinical research activity, handling policy and procedure information, creating and maintaining electronic and hard‑copy files, verifying compliance approvals, and tracking research files using the RFID system.

• Serve as the initial point‑of‑contact for all sponsored program inquiries. Maintain timely communication with faculty, staff, and administrators regarding proposal status and award notifications. Provide hard‑copy and electronic information to the AU community regarding policies and procedures for sponsored program submission.
• Coordinate and prepare materials for project initiation meetings with principal investigators, departmental managers, grant and contract officers, and sponsored accountants. Initiate and coordinate administrative close‑out between principal investigators, sponsored accounting, and grant and contract officers at grant or contract termination. Ensure all required approvals (including Conflict of Interest declarations) are received. Manage all materials to ensure files contain all required internal and external paperwork.
  
  Initiate and maintain electronic and hard‑copy records of sponsored activity in reporting and tracking databases throughout all phases of submission, award, and close‑out. This includes over 1,100 submissions, 700 new awards, and 800‑900 active awards. Verify that regulatory and compliance approvals have been obtained and are current for all applicable submissions before establishing new or continuing awards.
• Timely create files for officer reviews. Utilize and maintain the RFID tracking system. Create tracking labels and main tracking records, ensuring statuses are correct and up to date. Coordinate the disposition of all files (pending, awarded, closed, early terminated, and not funded).
• Oversee the routing of sponsored applications for compliance with institutional policies and procedures. Send out compliance approval emails as needed. Track award status of grant and contract proposals while maintaining timely communications with faculty, staff, administrators, and extramural sponsors. Initiate the establishment of sponsored accounts for funded projects in close coordination with sponsored accounting. Establish MOUs between AU and Augusta University Research Institute, Inc.
  
  as required by the Board of Regents and the AURI bylaws. Prepare Notices of Extramural Funding using award notifications, internal budgets, and compliance documents, forwarding copies to the principal investigator and department managers. These notices serve as the official intra‑institutional documentation for all extramural funding.
• Perform all other related duties and tasks as assigned.

Associate's degree from an accredited college or university and two years of progressively responsible administrative duties; or high school diploma, GED, or equivalent from a state or federal accrediting organization and five years of progressively responsible administrative duties.

• Familiarity with web or other internet accessions.
• Experience in data entry, retrieval, spreadsheets, and Access or similar.

Proficient in Microsoft Office and other computer software/databases.

• Excellent interpersonal, written, and verbal communication skills.
• Detail‑oriented with strong organizational, prioritization, and multi‑tasking skills.

Ability to maintain confidentiality.

• Shift: Days;
  Monday–Friday
• Salary: $18.85 per hour – $19.86 per hour
• Pay Band: B6
• Salary commensurate with qualifications within the established range.
• Recruitment period:
  Until Filled.
• Benefits may include health, dental, and life insurance;
  Teachers Retirement or Optional Retirement Plan; earned…