Office Specialist

* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Researching Heart Attack, Heart Failure, Stroke, Hypertension, Diabetes... With the increasing frequency of obesity and diabetes, especially in Georgia, cardiovascular disease is reaching epidemic proportions. The Vascular Biology Center at the Medical College of Georgia at Augusta University knows the demand is high for new and better treatments. Our internationally recognized team of research experts have one goal - to make breakthroughs in the prevention and treatment of disease so that we all may live longer, healthier lives.

Job Summary

This position will provide professional and efficient administrative support. Assist with ordering and receiving supplies. Manage department inventory. Manage department travel & PLA, OC-OA1/OA2. Assist with seminar itinerary, website updates and P-Card review and allocations.

Responsibilities

The duties include but are not limited to:

MANAGE TRAVEL:
Manage department travel (Travel Authorizations, Travel Expense Statements), ensuring completion and submission in a timely manner, ensuring travelers and expenses are allowed adhering to institutional, state, and award guidelines. Manage faculty Outside Professional Activity time. Maintain database of PLA time and activities. Prepare OA1s & OA2s.

MANAGE INVENTORY:
Manage department Inventory, to include Equipment Loan Agreements, preparing and submitting the Annual Inventory to Asset Management, coordinating surplus property, maintaining department inventory (additions, transfers, moves, etc).

PURCHASE CARD:
Assist with review and allocation of P-Card charges.

ADMINISTRATIVE DUTIES:
Assist with Seminar itineraries and travel arrangements. Assist with VBC website updates. Serve as backup for Seminar and Journal Club manager.

OTHER:
Perform all other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field.

OR

High school diploma, GED or equivalent from a recognized State or Federal accrediting organization with a minimum of three…