Office Coordinator- MCG Department of Ophthalmology

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Our USG (University System of Georgia) statement of core values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://

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Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Within the Department of Ophthalmology at the Medical College of Georgia, our top priority is the provision of thorough and compassionate patient care. Within our department you will find doctors who are interested in matching your concerns with accurate diagnoses and treatments. We seek not only to provide the right treatment, but also to educate you in regard to your condition so that you too may be involved in its management.

Our educational mission is broadly focused. Upon completion of the 3 year course of instruction our residents are able to enter comprehensive ophthalmic practice or pursue fellowship training. Through continuing medical education activities the local ophthalmic community as well as our team of eye care providers are given opportunity to discuss and implement recent advances in the medical and surgical care of the eye.

The candidate selected for this position will work on the Health Sciences Campus and assist with daily office operations by providing administrative support to department administration, faculty, residents, staff, patients and students by completing a variety of tasks including but not limited to scheduling meetings, taking minutes, coordinating travel, serving as timekeeper, maintaining repositories of various documents including recruitment documents, assisting with the ordering of supplies and office/research/clinical equipment/assets, serving as a key resource for policies, and ensures positive customer service environment for patients, students, and staff, requiring strong organizational skills and proficiency in MS Office, and other duties as related to core responsibilities as needed.

Responsibilities to include, but are not limited to:

• Serve as contact for visitors of the administrative suite of MCG-Department of Ophthalmology and provide guidance for visitors as needed. Serve as the coordinator for the administrative suite and is the primary point of contact for facilities.
• In the absence of an existing PCard holder, will be required to serve as department PCard holder which requires monthly reconciliation of expenses.
• Manage and maintain space and supply inventory by order/maintaining supplies and arranging for and tracking access to offices and laboratory space by serving as key/code manager and assigning spaces with guidance from leadership.
• Assist in the day-to-day operations of the MCG - Department of Ophthalmology by providing primary and/or backup administrative support as needed including coordinating travel arrangements and preparing documentation for reimbursements for faculty and staff travelers.
• Manage calendars and coordinate meetings on behalf of the faculty and leadership.
• Provide administrative support, including but not limited to faxing, maintaining files, organizing the office, preparing documents, maintaining confidential files, and distributing incoming correspondence and mail management.
• Provide support for department events including graduation, faculty meetings, and other events.
• Serve as primary time approver by reviewing, correcting, and approving time in OneUSG.
• Perform all other job-related duties as assigned.

• Associate Degree with a minimum of six years of progressively responsible office support experience.
• High School Diploma/GED required, with a…