Administrative Assistant to VP Administrative Services

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Job Title:

Administrative Assistant to the VP for Administrative Services Agency:

Augusta Technical College Job

Requisition :

Not Applicable (United States of America)
Compensation Details:$43,000.00 - $49,920.00, COMMENSURATE WITH EDUCATION AND WORK EXPERIENCE.

Job Description:

JOB SUMMARY The Administrative Assistant to the VP for Administrative Services is responsible for providing administrative support for the operations of the Administrative Services unit that reports to the VP for Administrative Services.

MAJOR DUTIES Prepare agendas, schedule meetings, manage documents and information needed for meetings

Attend Business Office, Human Resources, Facilities, Campus Security, Environmental Services, and other departmental meetings and committee meetings; records, organizes and prepares minutes of meetings in a timely manner

Manage the Vice President's calendar

Maintain office files and records (paper and digital files)
Draft, edit, and proofread messages and documents

Ability to prepare charts, tables, in Excel along with Power Point presentations

Prepare reports, correspondence, and other communications for college, state, and federal reports

Provide information and assistance and refer concerns to appropriate personnel

Perform other administrative duties as assigned by the Vice PresidentCOMPETENCIESKnowledge:
This position requires a thorough knowledge of college policies and procedures;
Microsoft Office software, the Internet, and E-mail; telephone etiquette; and interpersonal skills.

Skills:

This position requires skills in the use of a computer, software including Microsoft Office, Adobe Acrobat, printer, and copier. Requires strong interpersonal and organizational skills as well as typing proficiency.

Abilities:
This position requires the ability to communicate effectively orally and in writing; follow verbal and written instructions; operate computer and office equipment in a proficient manner, take dictation and shorthand; organize and prioritize information; retain and learn new information; maintain confidentiality; self-motivated andtask oriented.

MINIMUM QUALIFICATION SA bachelor’s degree in a related work field from a regionally accredited post-secondary institution. At least three years of full-time, paid-related work experience, preferably in an educational environment, utilizing strong computer and keyboarding skills using common software programs (i.e. Microsoft Word, Excel, PowerPoint).PREFERRED QUALIFICATIONS Experience working for an executive level administrator. Effective written and verbal communication skills; exceptional organization and time management skills;

professional discretion; experience with BANNER, Workday software. Proficient in Excel spreadsheets.

Minimum Qualifications:

Bachelors Degree
* and* One (1) year of work related experience
- -OR
- -Associates Degree in Business Administrative Technology
* and* Two (2) years of related work experience
-
- Note:

Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.

Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.