Office Coordinator

Assistant Property Control Officer

Provides administrative and operational support for the department, including budget management, purchasing, personnel actions, and financial reporting.

The duties include, but are not limited to:

• Assistant Property Control Officer:
  Serve as Assistant Property Control Officer for the department. Submit Asset Management paperwork for relocation, transfer and/or surplus. Complete annual inventory audit and Equipment Loan Agreements. Maintain complete inventory listing to include computers, printers, fax machines etc.
• Personnel:
  Responsible for the timely processing of personnel actions for faculty, staff and students to include but not limited to time and attendance, effort reporting, recruitment, etc. Initiate all personnel actions including epars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation
• Budget Management:
  Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/reimbursements and budget amendments. Monthly review of pre-payroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiencies.
• Administrative Support:
  Provide administrative support to the Chair, Faculty and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc.
• Record Keeping:
  Responsible for the department record keeping. This position must follow AU and CAHS policies and procedures. Incumbent will serve as a resource to faculty and students regarding policy and procedures and must be knowledgeable of any changes.
• Other:
  Perform other duties as assigned.

Required Qualifications:

High School Diploma, GED or equivalent from a recognized State or Federal accrediting organization with nine years of progressive office experience. OR Associate's degree from an accredited college or university and six years of progressive office experience.

Preferred Qualifications:

Five years or more experience with administrative and budgetary responsibilities in an academic program.

Knowledge, Skills, & Abilities:

• KNOWLEDGE Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases Testing will be required to determine actual proficiency of office software and procedures Additional testing will be conducted to determine advanced competency levels of writing abilities
• SKILLS Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills
• ABILITIES Ability to coordinate multiple projects simultaneously Ability to meet deadlines despite often interruptions Ability to maintain confidentiality Ability to keep accurate records and make independent decisions

Shift: Days/M-F Pay Band: B5 Salary:
Minimum $17.88/hour - Midpoint: $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 9/14/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires:
Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an…